Meeting Summary
The City Council approved a $50,000 allocation to support the Unsheltered Homeless Task Force's implementation of Charity Tracker software to coordinate local nonprofit services. The meeting also featured the acceptance of the FY 2023 annual audit and the celebration of the grand reopening of the Boots Hollow Golf Club.
Key Decisions & Votes
Unsheltered Homeless Task Force Funding
1:15:45Council approved an amended allocation of $50,000 (reduced from $75,000) for a three-year trial of Charity Tracker software to coordinate services among local helping organizations.
City Hall Renovations Bid
31:10Awarded a construction bid to Kane Construction for City Hall renovations, prioritizing window replacements over LED lighting to stay within budget.
FY 2023 Financial Statements
40:20Accepted the annual financial statements and independent auditor's report for the fiscal year ending June 30, 2023.
Upcoming Community Events
Helping Organization Summit
Held at Tri County from 11:00 AM to 1:00 PM to present data and collaborate on homelessness solutions.
City Block Party
Corner of Johnstone and Adams, 11:00 AM to 2:00 PM; features live music, BBQ cook-off, and station tours.
Airport Spec Hangar Ribbon Cutting
10:00 AM at the Bartlesville Municipal Airport.
Financial Matters
Charity Tracker Software Allocation
Funds earmarked from the Strategic Plan Priorities budget for nonprofit software subscriptions.
City Hall Renovations
Budget for construction and security upgrades at City Hall.
Vacuum Pressure Truck
Discussion regarding the high cost of replacing critical sewer maintenance equipment.
Public Comments
Citizens primarily spoke in opposition to the $75,000 software allocation, citing concerns over government overreach, taxpayer spending, and data privacy.
Coming Up
Deadlines
- September 13, 2025: Final cleanup for community service project
Watch For
- Official contract with Charity Tracker for final approval
- FY 2024 and 2025 audits to be fast-tracked
- Potential inclusion of Boots Hollow in the State Golf Trail
Announcements
- Proclamation of Constitution Week (Sept 15-20, 2025).
- Commendation of 14-year-old Nick Bridges for the '50 Yard Challenge' mowing service.
- Recognition of the Church of Jesus Christ of Latter-day Saints for community yard cleanup.
- Retirement of Police K9 Baron.
Agenda Summary
Roll Call and Invocation
Standard meeting opening and prayer by Dr. Rod McIlvaine.
Public Comments
Citizens addressing the council on various topics.
Constitution Week Proclamation
Designating Sept 15-20 as Constitution Week.
Commendations for Community Service
Recognizing Nick Bridges and local youth church groups.
Consent Docket
Approval of routine items including minutes, claims, and minor contracts.
Bid 2025-2026-007 for Concrete
Annual bid for concrete supply.
Bid 2025-2026-008 for Asphaltic Concrete
Annual bid for asphalt supply and base.
Bid 2025-2026-009 City Hall Renovations
Awarding contract for building improvements.
FY 2023 Audit Report
Acceptance of the annual financial audit.
Unsheltered Homeless Task Force Update
Progress report on the task force's initiatives.
Task Force Funding Allocation
Allocating funds for Charity Tracker software.
Executive Session
Discussion regarding employee negotiations.