December 17, 2024 City Council Meeting

Announcements

• City staff will begin soliciting proposals (RFPs) to update the Land Development Code in 📅 January 2025.
• The 2025 Sports Association Agreements for various programs will run from 📅 January 1st through December 31st, 2025.
• Agenda Item 18 (Group Annuity Contract) and its companion, Item 20D, were tabled and will be brought back at the 📅 next council meeting.
• Council members extended wishes for a Merry Christmas and a Blessed New Year in 📅 2025.

Key Decisions & Votes

• Consent Docket Items (A-G): The City Council approved the consent docket, which included routine administrative items.
• City of Moore Home Repair Program Manual: Council approved the manual for a new program designed to assist low-income homeowners with repairs. The program offers forgivable loans up to $5,000 (or up to $10,000 for health/safety hazards) to eligible owner-occupied properties within city limits.
• Wastewater Treatment Plant Effluent Discharge Pipeline Relocation Engineering Services: An agreement with Eagle Consultants Inc. for $1,968,000 for professional engineering services was approved. The Oklahoma Turnpike Authority (OTA) is expected to cover 100% of both design and relocation costs for this project, necessitated by turnpike construction.
• Southeast Fourth and Bryant Avenue Street and Drainage Improvement Project Design Revisions: Amendment Number Two to the agreement with Mishak and Associates for $13,400 for design revisions was approved due to issues with the channel bottom.
• Update to Moore Land Development Code: City staff was authorized to solicit proposals from qualified firms to update the Land Development Code, specifically zoning and subdivision regulations, to modernize the document and incorporate best practices.
• Veterans Memorial Park Walking Trail Change Order: A change order totaling $6,428.84 to Silverstar Construction for the replacement of cracked concrete walking trail panels and installation of ADA compliant bench locations was approved due to increased costs.
• Buck Thomas and Quanus Parking Lot Enhancements: Approval was granted for parking lot enhancements at the Northwest Buck Thomas and Quanus parking lots, estimated at $958,899.80, utilizing Silverstar Construction. This is a joint effort with the county, and a budget amendment will be presented later, funded by the recently renewed quarter-cent sales tax.
• 2025 Sports Association Agreements: Agreements for the 2025 Moore Table Tennis, Youth Baseball, Youth Soccer, Youth Girls Softball, and Football programs were approved. These agreements ensure the continued operation of vital youth sports programs.
• Retirement Plan Provider Change to Voya Financial: The change from Empower to Voya Financial as the city's retirement plan provider (457B and 401A plans) was approved. This change is expected to save participants over $9,000 annually and improve participant experience.
• Administrative Services for Voya Financial Retirement Plan: An agreement for administrative services by Pension Solutions Inc. (PSI) for the new Voya Financial Retirement Plan was approved. PSI will streamline plan operations and ensure participants maximize benefits.
• Mayor's Committee to Study Community Identity: The appointment of Council members Kathy Griffith, Melissa Hunt, and Sid Porter to the Mayor's Committee to study community identity was approved. The committee will explore ways to maintain Moore's unique identity within the larger metro area.
• MPWA Consent Docket Items (A-C, E): The Moore Public Works Authority approved its consent docket items.
• Moore Risk Management Consent Docket Items (A-B): The Moore Risk Management approved its consent docket items.
• MEDA Consent Docket Item (A): The Moore Economic Development Authority approved its consent docket item.
• Resolution Number 29-24 (Lease Purchase Agreement Addendum): The Moore Economic Development Authority approved this resolution, which is a companion item to City Council Item 4.

Financial Matters 💰

• FY24 Financial Audit Report: The independent auditor presented an unmodified opinion on the city's financial statements for the fiscal year ended June 30, 2024, indicating no material misstatements and no findings or questioned costs. The city's millage rate stood at 14.5, with a property tax collection ratio of approximately 100%. The debt service coverage ratio was 5.6, significantly exceeding the required 1.25. The report also highlighted 10 years of growth in population, construction, and tax base.
• Excess Public Officials and Employment Practices Liability Policy: The renewal of this policy was approved for $47,597.19, representing a $2,000 decrease from the previous year's premium for the same coverage.
• Property and Contents Insurance Policies: The renewal of five different property insurance policies was approved for a total premium of $970,251.57. This includes cyber liability (no change in premium), equipment floater ($198,000, a 7% increase due to new vehicles and one fire truck claim), property insurance ($523,000, a 12% increase for $100M coverage), excess property insurance ($105,000, a 14% increase for $45M coverage), and excess flood insurance ($43,645 for $500,000 sub-limit per building). The city expects a $40,000-$45,000 rebate due to no property claims last year.

Public Comments

• No citizens signed up to speak during the Citizens Forum.

Agenda Summary Table