Meeting Summary
The Moore City Council meeting saw the adoption of a proclamation honoring the 507th Air Refueling Wing and approved several key ordinances related to storm water management to comply with DEQ requirements. The council also filled vacancies on the Planning Commission and Board of Adjustment, and authorized significant financial expenditures for city services and infrastructure improvements, including a new tractor and wastewater treatment plant upgrades. Additionally, a grant application for Cleveland Heights planning was approved, and upcoming community events were highlighted.
Key Decisions & Votes
507th Air Refueling Wing Week Proclamation
02:00A proclamation was adopted declaring August 18th through 25th, 2025, as the 507th Air Refueling Wing Week in the City of Moore, recognizing Colonel Matthew Gormley and the wing's contributions.
Consent Docket
05:00The consent docket, including items A through J, was approved by the council.
Planning Commission Vacancies
06:30Four vacancies on the Planning Commission were filled, with Wendy White and Timothy Houston appointed to three-year terms, Daniel Beavers to an unexpired two-year term, and Pete Rustin to an unexpired one-year term.
Board of Adjustment Vacancies
08:00Two vacancies on the Board of Adjustment were filled by new Planning Commissioners Wendy White and Timothy Houston, fulfilling the city code requirement.
Ordinance 4125 (Storm Water Management - Illicit Connections)
10:00Ordinance 4125 was approved, amending storm water management to add reference to the Oklahoma Pollutant Discharge Elimination System (OPDES) general permit and prohibit illicit connections to the municipal storm water system.
Ordinance 4225 (Storm Water Management - Soil Stabilization)
11:30Ordinance 4225 was approved, requiring permanent or temporary soil stabilization to be applied to disturbed areas within 7 days if unfinished for more than 14 calendar days.
Ordinance 4325 (Storm Water Management - Land Disturbing Activity Permits)
13:30Ordinance 4325 was approved, clarifying requirements for land disturbing activity permits, mandating best management practices (BMPs) and structural controls, including low impact development techniques, and requiring long-term maintenance agreements.
Ordinance 4425 (Storm Water Management - Discharges)
15:30Ordinance 4425 was approved, adding a list of authorized non-storm water discharges into the municipal separate storm sewer system and prohibiting commercial vehicle wash water from being discharged into it.
Embark Contract for Senior Transportation
17:00A contract with Central Oklahoma Transportation and Parking Authority (Embark) was approved to provide non-emergency medical transportation services for seniors over 60, with $15,000 in matching funds from the city.
Sanitation Truck Cleaning Quote
19:00A quote from Jones Service LLC for weekly cleaning of sanitation trucks and other vehicles, in the annual amount of $25,920, was accepted as the lowest quote.
John Deere Tractor Purchase
21:00The budgeted purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head, totaling $184,500, was authorized using a Sourcewell contract.
Senior Customer Service Representative Job Description
22:30A new job description for a Senior Customer Service Representative in the customer service division of the financial department was approved, and the position was assigned a pay grade of 108.
Catholic Charities Agreement Amendment
24:30An amendment to the agreement with Catholic Charities of the Archdiocese of Oklahoma City, Inc. was approved, changing the scope of services to include rental assistance in addition to rental deposit assistance, funded by CDBG-CO funds.
Personnel Policy and Procedures Manual Modification
26:30A modification to the personnel policy and procedures manual was approved, changing the observed date of holidays for dispatchers and adjusting holiday leave hours to equal an employee's regular shift hours.
Resolution 11525 (Community Economic Resiliency Initiative Grant)
29:00Resolution 11525 was adopted, authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site grant from ACOG, with a maximum $3,000 city match for planning services for Cleveland Heights.
Public Works Authority Consent Docket
30:30The Moore Public Works Authority consent docket, including items A and B, was approved.
Wastewater Treatment Plant Design Improvements (Garver LLC)
32:00Amendment number one, in the amount of $123,300, to work order number three with Garver LLC was approved for design improvements to the wastewater treatment plant's sequential batch reactor building and ultraviolet effluent pump station.
North Storm Pond Aeration System Design (Garver LLC)
34:00Work order number four with Garver LLC, in the amount of $350,000, was approved for design improvements to the wastewater treatment plant's north storm pond aeration system to address odor issues.
Risk Management Consent Docket
35:30The Moore Risk Management consent docket, including items A and B, was approved.
Upcoming Community Events
National Night Out
7:00 PM to 9:00 PM at the Warren Movie Theater parking lot. Features thousands of hamburgers and hot dogs, over 155 vendors, and aims to bring the community together for a safe, family-oriented event.
Moore War Run
Starts at 7:30 AM. Funds scholarships and activities for students of Moore and Westmoore high schools through alumni associations.
Financial Matters
Contract with Embark for senior transportation
Matching funds from the city for non-emergency medical transportation services for seniors.
Weekly cleaning of sanitation trucks
Annual cost for Jones Service LLC to clean sanitation trucks and other vehicles weekly.
Purchase of John Deere 6110M tractor
Budgeted purchase of a tractor with a cradle boom attachment and rotary mower head for drainage channel maintenance.
Community Economic Resiliency Initiative Planning Demonstration Site Grant
Maximum city matching funds for a grant worth over $20,000 for Cleveland Heights planning services.
Wastewater Treatment Plant Design Improvements (SBR building/UV pump station)
Amendment to work order with Garver LLC for design improvements to address moisture and corrosion issues.
Wastewater Treatment Plant North Storm Pond Aeration System Design
Work order with Garver LLC for design improvements to the north storm pond aeration system to mitigate odor problems.
Public Comments
No citizens signed up to speak during the new business public comments section.
Coming Up
Watch For
- Completion of City Hall second-floor renovations, with staff moving to the community development area downstairs later this month.
- Further planning and development regulations for Cleveland Heights following the approved grant application.
Announcements
- A proclamation was adopted declaring August 18th-25th, 2025, as the 507th Air Refueling Wing Week, recognizing Colonel Matthew Gormley.
- Chief Gibson was commended for his outstanding presentation at the Chamber of Commerce's First Friday event.
- The City Hall second-floor renovation is ahead of schedule, with staff expected to move downstairs later this month.
- Mayor Mark Ham delivered the State of the City address at the Chamber of Commerce.
- Ethan Fedler was introduced as the new Assistant Emergency Management Director, joining from Woods County.
Agenda Summary
| Item | Description | Outcome |
|---|---|---|
| Item C: Proclamation declaring August 18th through the 25th, 2025 as the 507th Air Refueling Wing Week | Recognition of Colonel Matthew Gormley and the 507th Air Refueling Wing at Tinker Air Force Base. | Adopted |
| Item 2: Consent Docket items A through J | Routine administrative and operational items grouped for a single vote. | Approved |
| Item 3: Consider filling four vacancies on the planning commission | Appointment of Wendy White, Timothy Houston, Daniel Beavers, and Pete Rustin to various terms on the Planning Commission. | Approved |
| Item 4: Consider filling two vacancies on the board of adjustment | Appointment of Wendy White and Timothy Houston to serve three-year terms on the Board of Adjustment. | Approved |
| Item 5: Consider ordinance number 4125 amending part 12, chapter 14, storm water management, article A, section 12,4022 | Adding reference to the Oklahoma Pollutant Discharge Elimination System (OPDES) general permit and prohibiting illicit connections to the municipal storm water system. | Approved |
| Item 6: Consider ordinance number 4225 amending part 12 chapter 14 the storm water management article B section 12-1417D | Requiring permanent or temporary soil stabilization to be applied to disturbed areas within 7 days if unfinished for more than 14 calendar days. | Approved |
| Item 7: Consider ordinance number 4325 amending part 12 chapter 14 storm water management article C sections 12-1421 through 12-1425 | Clarifying land disturbing activity permit requirements, mandating best management practices (BMPs) and structural controls including low impact development techniques, and providing for long-term maintenance of these controls. | Approved |
| Item 8: Consider ordinance number 4425 amending part 12, chapter 14 of the storm water management article F sections 12-451 and 12-453 | Adding a list of authorized non-storm water discharges into the municipal separate storm sewer system and prohibiting commercial vehicle wash water discharge into it. | Approved |
| Item 9: Approve a contract with the Central Oklahoma Transportation and Parking Authority doing business as Embark | To provide non-emergency medical transportation services for seniors over 60 years of age with $15,000 in matching funds from the city. | Approved |
| Item 10: Consider acceptance of a quote from Jones Service LLC for a weekly cleaning of sanitation trucks | Acceptance of the lowest quote in the annual amount of $25,920 for weekly cleaning of sanitation trucks and other vehicles. | Approved |
| Item 11: Consider authorizing the budgeted purchase of a John Deere 6110M tractor | Purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head in the amount of $184,500. | Approved |
| Item 12: Consider approval of a new job description for a senior customer service representative | Approval of a new job description for a Senior Customer Service Representative and assignment of pay grade 108. | Approved |
| Item 13: Consider amending the agreement with Catholic Charities of the Arch Dasis of Oklahoma City, Inc. | To change the scope of services from rental deposit assistance to rental assistance, funded with community development block grant-co funds. | Approved |
| Item 14: Consider approval of a modification of the personnel policy and procedures manual | Modifying the observed date of holidays for dispatchers and changing the number of hours of holiday leave granted to employees to equal their regular number of shift hours. | Approved |
| Item 14.1: Consider adopting resolution number 11525 authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site | Authorizing application for a grant from the Association of Central Oklahoma Governments (ACOG) for additional planning for Cleveland Heights. | Adopted |
| Item 15 (PWA): Consent docket items A and B | Routine administrative and operational items for the Public Works Authority. | Approved |
| Item 16 (PWA): Consider approval of amendment number one in the amount of $123,300 to work order number three with Garver LLC | For design improvements to the wastewater treatment plant sequential batch reactor building and the ultraviolet effluent pump station. | Approved |
| Item 17 (PWA): Consider approving work order number four with Garver LLC in the amount of $350,000 | For design improvements to the wastewater treatment plant north storm pond aeration system as part of the master agreement for professional services. | Approved |
| Item 18 (Risk Management): Consent docket items A and B | Routine administrative and operational items for the Risk Management meeting. | Approved |
| Item 19A: New Business - Public Comments | Opportunity for citizens to address the council on items not on the agenda. | No Action |
| Item 19B: New Business - Items from the City Council Trustees | Council members provided updates, commendations, and announcements. | Information Only |