Meeting Summary
The Moore City Council approved several ordinances related to storm water management, including prohibiting illicit connections and requiring soil stabilization and best management practices for land disturbing activities. They also filled vacancies on the Planning Commission and Board of Adjustment, renewed a contract for senior medical transportation, and authorized purchases for city operations. A proclamation was issued honoring the 507th Air Refueling Wing, and upcoming community events were announced.
Key Decisions & Votes
Proclamation for 507th Air Refueling Wing Week
03:00A proclamation was adopted declaring August 18th through 25th, 2025, as the 507th Air Refueling Wing Week in the city of Moore, recognizing their service and community impact.
Consent Docket
08:00The consent docket, including items A through J, was approved unanimously.
Planning Commission Vacancies
09:40Four vacancies on the Planning Commission were filled, with Wendy White, Timothy Houston, Daniel Bevers, and Pete Rustin appointed to various terms.
Board of Adjustment Vacancies
12:30Two vacancies on the Board of Adjustment were filled by new Planning Commissioners Wendy White and Timothy Houston, each serving a three-year term.
Ordinance 4125 (Storm Water Management - Illicit Connections)
15:40Ordinance 4125 was approved, adding reference to the OKR4 permit and prohibiting illicit connections to the municipal storm water system as required by a DEQ audit.
Ordinance 4225 (Storm Water Management - Soil Stabilization)
17:40Ordinance 4225 was approved, requiring soil stabilization within 7 days on disturbed areas that remain unfinished for more than 14 calendar days, as mandated by DEQ.
Ordinance 4325 (Storm Water Management - Land Disturbing Activity/BMPs)
21:00Ordinance 4325 was approved, clarifying land disturbance permit requirements, mandating best management practices (BMPs) and low impact development techniques, and requiring maintenance agreements for storm water controls.
Ordinance 4425 (Storm Water Management - Authorized Discharges/Commercial Wash Water)
24:40Ordinance 4425 was approved, listing authorized non-storm water discharges and prohibiting commercial vehicle wash water from entering the municipal separate storm sewer system.
Embark Contract Renewal (Senior Transportation)
26:40The annual contract with Embark for non-emergency medical transportation services for seniors over 60, with $15,000 in city matching funds, was approved.
Sanitation Truck Cleaning Quote
29:00A quote from Jones Service LLC for weekly cleaning of sanitation trucks and other vehicles, totaling $25,920 annually, was approved.
John Deere Tractor Purchase
31:00The budgeted purchase of a John Deere 6110M tractor with a cradle boom attachment and rotary mower head for $184,500, intended for drainage channel maintenance, was authorized.
Senior Customer Service Representative Job Description
33:40A new job description for a Senior Customer Service Representative in the finance department's customer service division, assigned to pay grade 108, was approved.
Catholic Charities Agreement Amendment (Rental Assistance)
36:00An amendment to the agreement with Catholic Charities, funded by CDBG-COVID funds, was approved to expand services to include rental assistance due to high demand.
Personnel Policy Modification (Holiday Pay)
39:00Modifications to the personnel policy were approved to adjust observed holiday dates for dispatchers and ensure holiday leave hours match an employee's regular shift hours.
Resolution 11525 (CERI Grant Application)
42:00Resolution 11525 was adopted, authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site grant for additional planning in Cleveland Heights.
PWA Consent Docket
43:50The Public Works Authority consent docket, including items A and B, was approved.
PWA Work Order #3 Amendment (Wastewater Plant Design)
46:00Amendment #1 for $123,300 to Work Order #3 with Garver LLC was approved for design improvements to the wastewater treatment plant's SBR building and UV effluent pump station.
PWA Work Order #4 (North Storm Pond Aeration)
48:00Work Order #4 with Garver LLC for $350,000 was approved for design improvements to the wastewater treatment plant's north storm pond aeration system to mitigate odor issues.
Risk Management Consent Docket
49:50The Risk Management consent docket, including items A and B, was approved.
Upcoming Community Events
National Night Out
7 to 9 PM at the Warren Movie Theater. Features free food, over 155 vendors, and is a family-oriented event.
Moore War Run
Starts at 7:30 a.m. Helps fund scholarships and other activities for students of Moore and Westmoore high schools.
Financial Matters
Embark Contract for Senior Transportation
City matching funds for non-emergency medical transportation services for seniors.
Weekly Cleaning of Sanitation Trucks
Annual cost for a contract with Jones Service LLC to clean sanitation trucks and other vehicles.
Purchase of John Deere 6110M Tractor with attachments
Budgeted purchase for maintaining drainage channels.
Community Economic Resiliency Initiative (CERI) Planning Demonstration Site Grant Application
Maximum city matching funds required for the grant application.
Amendment to Work Order Number Three with Garver LLC
Design improvements for the wastewater treatment plant SBR building and UV effluent pump station.
Work Order Number Four with Garver LLC
Design improvements for the wastewater treatment plant north storm pond aeration system.
Coming Up
Watch For
- City Hall renovation completion, with Community Development moving downstairs later this month.
- Additional planning for Cleveland Heights, pending approval of the CERI grant application.
Announcements
- A proclamation was issued declaring August 18th-25th, 2025, as the 507th Air Refueling Wing Week in the city of Moore.
- Chief Gibson was commended for his presentation at the Chamber of Commerce.
- The Moore War Run is scheduled for August 23rd at 7:30 a.m., funding scholarships for Moore and Westmoore high schools.
- National Night Out will be held tomorrow night (August 5th) from 7 to 9 PM at the Warren Movie Theater, featuring free food and vendors.
- City Hall renovation on the second floor is ahead of schedule, with Community Development moving downstairs later this month.
- The Mayor delivered the State of the City address at the Chamber of Commerce.
- Ethan Fedler was introduced as the new Assistant Emergency Management Director, joining from Woods County.
Agenda Summary
| Item | Description | Outcome |
|---|---|---|
| Proclamation declaring August 18th through 25th, 2025 as the 507th Air Refueling Wing Week | A proclamation recognizing the 507th Air Refueling Wing at Tinker Air Force Base for its service and economic impact on the community. | Adopted |
| Consent Docket items A through J | Routine administrative items grouped for a single vote. | Approved |
| Consider filling four vacancies on the Planning Commission | Appointment of Wendy White and Timothy Houston for three-year terms, Daniel Bevers for an unexpired two-year term, and Pete Rustin for an unexpired one-year term. | Approved |
| Consider filling two vacancies on the Board of Adjustment | Appointment of Wendy White and Timothy Houston, who are also new Planning Commissioners, to serve three-year terms on the Board of Adjustment. | Approved |
| Ordinance Number 4125 amending Part 12, Chapter 14, Storm Water Management, Article A, Section 12,4022 | Adding reference to the Oklahoma Pollutant Discharge Elimination System (OPDES) general permit number OKR4 and prohibiting illicit connections to the municipal storm water system. | Approved |
| Ordinance Number 4225 amending Part 12, Chapter 14, Storm Water Management, Article B, Section 12-1417D | Requiring permanent or temporary soil stabilization to be applied to disturbed areas within 7 days on areas that remain unfinished for more than 14 calendar days. | Approved |
| Ordinance Number 4325 amending Part 12, Chapter 14, Storm Water Management, Article C, Sections 12-1421 through 12-1425 | Clarifying requirements for land disturbing activities, requiring permit applications to include best management practices (BMPs) and structural controls, including low impact development techniques, and providing for long-term maintenance of these controls. | Approved |
| Ordinance Number 4425 amending Part 12, Chapter 14, Storm Water Management, Article F, Sections 12-451 and 12-453 | Adding a list of authorized non-storm water discharges into the municipal separate storm sewer system and prohibiting commercial vehicle wash water from being discharged into it. | Approved |
| Approve a contract with the Central Oklahoma Transportation and Parking Authority (Embark) | Renewal of an annual contract to provide non-emergency medical transportation services for seniors over 60 years of age, with $15,000 in matching funds from the city. | Approved |
| Consider acceptance of a quote from Jones Service LLC for a weekly cleaning of sanitation trucks | Acceptance of the lowest quote for weekly cleaning of sanitation trucks and other vehicles, in the annual amount of $25,920. | Approved |
| Consider authorizing the budgeted purchase of a John Deere 6110M tractor with attachments | Authorization for the purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head in the amount of $184,500 for maintaining drainage channels. | Approved |
| Consider approval of a new job description for a Senior Customer Service Representative | Approval of a new job description for a Senior Customer Service Representative in the customer service division of the financial department and assigning it a pay grade of 108. | Approved |
| Consider amending the agreement with Catholic Charities of the Archdiocese of Oklahoma City, Inc. | Amendment to an agreement funded with CDBG-COVID funds to change the scope of services to include rental assistance, addressing a greater community need. | Approved |
| Consider modifying the personnel policy and procedures manual | Modification to change the observed date of holidays for dispatchers and to grant holiday leave hours equal to an employee's regular shift hours. | Approved |
| Resolution Number 11525 authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site | Adoption of a resolution to apply for a grant from the Association of Central Oklahoma Governments (ACOG) for additional planning for Cleveland Heights, with a maximum city match of $3,000. | Adopted |
| PWA Consent Docket items A and B | Routine administrative items for the Public Works Authority. | Approved |
| Approval of Amendment Number One to Work Order Number Three with Garver LLC | Amendment in the amount of $123,300 for design improvements to the wastewater treatment plant sequential batch reactor (SBR) building and ultraviolet (UV) effluent pump station to address moisture, corrosion, and motor control issues. | Approved |
| Approving Work Order Number Four with Garver LLC | Approval of Work Order Number Four in the amount of $350,000 for design improvements to the wastewater treatment plant north storm pond aeration system to address odor problems. | Approved |
| Risk Management Consent Docket items A and B | Routine administrative items for the Risk Management meeting. | Approved |
| New Business - Items from the City Council Trustees | Council members provided updates and recognized city staff and community events. | Information Only |