Meeting Summary
The Moore City Council addressed several key municipal functions, approving multiple ordinances to update stormwater management regulations and filling vacancies on the Planning Commission and Board of Adjustment. The council also authorized significant financial expenditures for city services and infrastructure improvements, including a contract for senior transportation, sanitation truck cleaning, and wastewater treatment plant upgrades. Additionally, a grant application for Cleveland Heights planning was approved, and personnel policy modifications were adopted.
Key Decisions & Votes
Consent Docket Approval
05:40The City Council approved all items on the consent docket, encompassing routine administrative and operational matters.
Planning Commission Vacancy Appointments
08:00Four individuals were appointed to fill vacancies on the Planning Commission, including two for three-year terms and two for unexpired terms.
Board of Adjustment Vacancy Appointments
10:20Two new Planning Commissioners, Wendy White and Timothy Houston, were appointed to serve three-year terms on the Board of Adjustment.
Ordinance 4125 (Stormwater Management - Illicit Connections)
13:30An ordinance was approved to update stormwater management regulations, specifically adding a reference to the OKR4 permit and prohibiting illicit connections to the municipal storm water system.
Ordinance 4225 (Stormwater Management - Soil Stabilization)
15:20An ordinance was approved requiring soil stabilization on disturbed construction areas within 7 days if they remain unfinished for more than 14 calendar days.
Ordinance 4325 (Stormwater Management - Land Disturbing Activity)
19:30An ordinance was approved to clarify requirements for land disturbing activities, mandate best management practices (BMPs) and structural controls, and ensure long-term maintenance of these measures.
Ordinance 4425 (Stormwater Management - Non-Stormwater Discharges)
22:50An ordinance was approved to list authorized non-stormwater discharges into the municipal storm sewer system and prohibit commercial vehicle wash water from being discharged into it.
Embark Contract for Senior Transportation
24:30The annual contract with Embark was approved for providing non-emergency medical transportation services to seniors over 60, with the city contributing matching funds.
Sanitation Truck Cleaning Contract
28:30A quote from Jones Service LLC for weekly cleaning of sanitation trucks and other city vehicles was accepted for an annual amount of $25,920.
John Deere Tractor Purchase
30:20The budgeted purchase of a John Deere 6110M tractor with a cradle boom attachment and rotary mower head for drainage channel maintenance was authorized for $184,500.
Senior Customer Service Representative Job Description
33:20A new job description for a Senior Customer Service Representative in the finance department's customer service division was approved, along with assigning it to pay grade 108.
Catholic Charities Agreement Amendment
35:20An amendment to the agreement with Catholic Charities was approved, changing the scope of services from rental deposit assistance to rental assistance, funded by CDBG-COID funds.
Personnel Policy Modification (Holiday Pay)
38:20Modifications to the personnel policy were approved, adjusting observed holiday dates for dispatchers and ensuring holiday leave hours equal regular shift hours for all employees.
Resolution 11525 (CERI Grant Application)
41:20Resolution No. 11525 was adopted, authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site grant for additional planning for Cleveland Heights.
Public Works Authority Consent Docket Approval
43:20The Public Works Authority approved all items on its consent docket.
Wastewater Treatment Plant Design Improvements (SBR/UV)
45:20Amendment No. 1 to a work order with Garver LLC was approved for $123,300, covering design improvements to the wastewater treatment plant's sequential batch reactor building and ultraviolet effluent pump station.
Wastewater Treatment Plant North Storm Pond Aeration System Design
48:00Work order No. 4 with Garver LLC was approved for $350,000, for design improvements to the wastewater treatment plant's north storm pond aeration system to address odor issues.
Risk Management Consent Docket Approval
50:00The Risk Management meeting concluded with the approval of all items on its consent docket.
Upcoming Community Events
National Night Out
7:00 PM to 9:00 PM at the Warren Movie Theater parking lot. Features free food, vendors, and community engagement.
Moore War Run
Starts at 7:30 AM. Funds scholarships and activities for students of Moore and Westmoore high schools.
Financial Matters
Embark Contract for Senior Transportation
Renewal of an annual contract to provide non-emergency medical transportation services for seniors, with the city providing matching funds.
Sanitation Truck Cleaning Quote
Acceptance of a quote from Jones Service LLC for weekly cleaning of sanitation trucks and other vehicles.
John Deere 6110M Tractor Purchase
Budgeted purchase of a tractor with a cradle boom attachment and rotary mower head for drainage channel maintenance.
Wastewater Treatment Plant Design Improvements (SBR Building/UV Pump Station)
Amendment to a work order with Garver LLC for design improvements addressing moisture and motor control issues.
Wastewater Treatment Plant North Storm Pond Aeration System Design
Work order with Garver LLC for design improvements to address odor problems after rainfall events.
Community Economic Resiliency Initiative Planning Demonstration Site Grant
Application for a grant for Cleveland Heights planning, with a potential city match.
Coming Up
Watch For
- City Hall renovation on the second floor is ahead of schedule, with staff moving downstairs to Community Development later this month.
- Further planning and development regulations for Cleveland Heights, pending approval of the Community Economic Resiliency Initiative grant.
Announcements
- A proclamation was issued declaring August 18th-25th, 2025, as the 507th Air Refueling Wing Week, recognizing Colonel Matthew Gormley and the wing's contributions.
- Chief Gibson was commended for his presentation at the Chamber's First Friday event.
- The Mayor delivered the State of the City address at the Chamber of Commerce.
- Ethan Fedler was introduced as the new Assistant Emergency Management Director.
Agenda Summary
| Item | Description | Outcome |
|---|---|---|
| Proclamation declaring August 18th through 25th, 2025 as the 507th Air Refueling Wing Week | A proclamation recognizing Colonel Matthew Gormley and the 507th Air Refueling Wing for their service and economic impact on the community. | Information Only |
| Consent Docket items A through J | Approval of routine administrative and operational items. | Approved |
| Consider filling four vacancies on the Planning Commission | Appointment of Wendy White, Timothy Houston to three-year terms, Daniel Bevers to an unexpired two-year term, and Pete Rustin to an unexpired one-year term. | Approved |
| Consider filling two vacancies on the Board of Adjustment | Appointment of Wendy White and Timothy Houston to serve three-year terms, fulfilling the requirement for planning commissioners on the board. | Approved |
| Ordinance No. 4125 amending Part 12, Chapter 14, Storm Water Management | Adding reference to the Oklahoma Pollutant Discharge Elimination System (OPDES) general permit and prohibiting illicit connections to the municipal storm water system. | Approved |
| Ordinance No. 4225 amending Part 12, Chapter 14, Storm Water Management | Requiring permanent or temporary soil stabilization to be applied to disturbed areas within 7 days on areas remaining unfinished for more than 14 calendar days. | Approved |
| Ordinance No. 4325 amending Part 12, Chapter 14, Storm Water Management | Clarifying requirements for land disturbing activities, requiring permit applications to include best management practices (BMPs) and structural controls, including low impact development techniques, and providing for long-term maintenance. | Approved |
| Ordinance No. 4425 amending Part 12, Chapter 14, Storm Water Management | Adding a list of authorized non-storm water discharges into the municipal separate storm sewer system and prohibiting commercial vehicle wash water discharge into the system. | Approved |
| Approve a contract with the Central Oklahoma Transportation and Parking Authority (Embark) | To provide non-emergency medical transportation services for seniors over 60 years of age, with $15,000 in matching funds from the city. | Approved |
| Consider acceptance of a quote from Jones Service LLC for weekly cleaning of sanitation trucks | Acceptance of the lowest quote for weekly cleaning of sanitation trucks and other vehicles in the annual amount of $25,920. | Approved |
| Consider authorizing the budgeted purchase of a John Deere 6110M tractor with attachments | Purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head in the amount of $184,500. | Approved |
| Consider approval of a new job description for a Senior Customer Service Representative | Approval of a new job description in the customer service division of the financial department and assignment of pay grade 108. | Approved |
| Consider amending the agreement with Catholic Charities of the Archdiocese of Oklahoma City, Inc. | To change the scope of services from rental deposit assistance to rental assistance, funded with Community Development Block Grant-COID funds. | Approved |
| Consider modifying the personnel policy and procedures manual | Modifying the observed date of holidays for dispatchers and changing the number of hours of holiday leave granted to employees to equal their regular number of shift hours. | Approved |
| Resolution No. 11525 authorizing the application for the Community Economic Resiliency Initiative Planning Demonstration Site | Application for a grant program funded by the Association of Central Oklahoma Governments (ACOG) for additional planning for Cleveland Heights. | Adopted |
| Public Works Authority Consent Docket items A and B | Approval of routine administrative and operational items for the Public Works Authority. | Approved |
| Approval of Amendment No. 1 to work order No. 3 with Garver LLC | Amendment in the amount of $123,300 for design improvements to the wastewater treatment plant sequential batch reactor building and ultraviolet effluent pump station. | Approved |
| Approving work order No. 4 with Garver LLC | Work order in the amount of $350,000 for design improvements to the wastewater treatment plant north storm pond aeration system. | Approved |
| Risk Management Consent Docket items A and B | Approval of routine administrative and operational items for Risk Management. | Approved |
| New Business - Public Comments | Opportunity for citizens to address the council on non-agenda items. | No Action |
| New Business - Items from the City Council Trustees | Council members shared updates and announcements. | Information Only |