Meeting Summary
The City Council approved several key initiatives, including the annual home repair program, a significant wastewater pipeline relocation project, and an update to the Land Development Code. Financial matters included the acceptance of an unmodified audit report and the approval of various insurance renewals, with a notable change in the city's retirement plan provider to Voya Financial, expected to save participants over $99,000 annually. The council also appointed members to a new committee focused on community identity.
Key Decisions & Votes
Acceptance of Financial Audit Report
04:50The city's financial audit report for the fiscal year ended June 30, 2024, was accepted, with the independent auditor providing an unmodified opinion.
Lease Purchase Agreement Addendum
09:00Resolution #10224 was adopted, approving an amended addendum to the lease purchase agreement and authorizing related executions.
Home Repair Program Annual Approval
10:50The city's annual home repair program was approved, offering forgivable loans up to $5,000 (or $10,000 for safety hazards) to eligible low-income homeowners.
Wastewater Treatment Plant Pipeline Relocation Engineering
13:50An agreement with Eagle Consultants Inc. for $1,968,000 for professional engineering services for the wastewater treatment plant effluent discharge pipeline relocation project was approved, with the Oklahoma Turnpike Authority covering costs.
SE 4th and Bryant Avenue Street and Drainage Project Amendment
16:00Amendment #2 for $13,400 with Mehak and Associates was approved for design revisions to the channel bottom of the Southeast 4th and Bryant Avenue street and drainage improvement project.
Land Development Code Update Authorization
18:30City staff was authorized to solicit proposals from qualified firms to update the Moore Land Development Code, specifically zoning and subdivision regulations.
Veterans Memorial Park Change Order
21:00A change order totaling $6,428.84 to SilverStar Construction was approved for concrete trail panel replacement and ADA bench installation at Veterans Memorial Park.
Parking Lot Enhancement Project
23:50Parking lot enhancements for the Northwest Buck Thomas and Quail Creek parking lots, estimated at $958,000, were approved as a cooperative effort with the county.
2025 Moore Table Tennis Program Agreement
27:50The Sports Association agreement for the 2025 Moore Table Tennis Program at the Moore Community Center was approved.
2025 Moore Youth Baseball Program Agreement
29:50The Sports Association agreement for the 2025 Moore Youth Baseball Program held at Buck Thomas Park was approved.
2025 Moore Youth Soccer Program Agreement
31:00The Sports Association agreement for the 2025 Moore Youth Soccer Program held at Buck Thomas Park and Quail Ridge Park was approved.
2025 Moore Youth Girls Softball Program Agreement
31:50The Sports Association agreement for the 2025 Moore Youth Girls Softball Program held at Buck Thomas Park was approved.
2025 Moore Football Program Agreement
32:50The Sports Association agreement for the 2025 Moore Football Program held at Buck Thomas Park was approved.
Retirement Plan Provider Change to Voya Financial
36:00The change to Voya Financial as the provider for the city's 457b and 401a retirement plans was approved, replacing Empower and expecting significant annual savings for participants.
Administrative Services Agreement for Retirement Plan
38:00An agreement for administrative services by Pension Solutions Inc. (PSI) for the Voya Financial retirement plan was approved, streamlining operations and ensuring participant benefits.
Appointment to Mayor's Committee to Study Community Identity
41:00Kathy Griffith, Melissa Hunt, and Sid Porter were appointed to the Mayor's committee to study and help maintain Moore's unique community identity within the Metroplex.
Excess Public Officials and Employment Practices Liability Policy Renewal (PWA)
45:00The renewal of the excess public officials and employment practices liability policy with Richmond National Insurance Company for $47,597.19 was approved, representing a $2,000 decrease from the previous year.
Property and Contents Insurance Policy Renewals (PWA)
50:00Approval was granted for the renewal of various property, excess property, excess flood, cyber liability, and physical damage insurance policies totaling $970,251.57, covering $237 million in city-owned property.
EDA Lease Purchase Agreement Addendum
55:00Resolution #2924 was adopted, approving an addendum to the lease purchase agreement between the Economic Development Authority and the City of Moore Oklahoma.
Upcoming Community Events
Christmas tree lighting
Well attended, hard work by employees.
Shop with a Cop program
14th year, wonderful event, included breakfast from Chick-fil-A and interaction with police officers.
Moore Public Schools Foundation groundbreaking for Building Bridges program
Moore Fire Department Santa Express
Helped over 400 families with Christmas presents, allowing parents to wrap gifts themselves.
Old Town Christmas parade
Organized by John Ireland and the Old Town Association and businesses, with significant candy distribution.
Christmas Spectacular and Breakfast with Santa
Successful event organized by the Parks Department, supported by police and fire departments.
Financial Matters
City's Financial audit report for the fiscal year ended June 30, 2024
The independent auditor provided an unmodified opinion, noting a millage rate of 14.5 and a debt service coverage ratio of 5.6.
Agreement with Eagle Consultants Inc. for wastewater treatment plant effluent discharge pipeline relocation project
Professional engineering services for the relocation and upgrade of effluent discharge lines due to turnpike construction. The Oklahoma Turnpike Authority will cover 100% of design and likely relocation costs.
Amendment #2 to agreement with Mehak and Associates for SE 4th and Bryant Avenue street and drainage improvement project
Design revisions to the channel bottom of the project due to encountered problems.
Change order to SilverStar Construction for Veterans Memorial Park
Replacement of cracked concrete walking trail panels and installation of ADA compliant bench locations due to increased labor and construction costs.
Parking lot enhancement of Northwest Buck Thomas and Quail Creek parking lots
Enhancements to the softball and football parking lots at Buck Thomas and the Quail Creek parking lot, a cooperative effort with the county.
Change to Voya Financial as the city's retirement plan provider
Switching from Empower to Voya Financial for 457b and 401a plans is expected to save participants over $99,000 annually.
Excess public officials and employment practices liability policy
Renewal of the policy with Richmond National Insurance Company, resulting in a $2,000 decrease in premium from the previous year.
Property and contents insurance policy renewals
Approval of five different insurance policies (property, excess property, excess flood, cyber liability, and physical damage for city vehicles) covering $237 million in city-owned property. A rebate of $40-45,000 is expected.
Coming Up
Tabled
- Item 18: Group annuity contract with Standard Insurance Company to recoup exit charges levied by Empower.
- Item 20D (PWA): Ratify action of the city council regarding a group annuity contract (companion to Item 18).
Watch For
- A budgeted amendment for the parking lot enhancement projects (Item 10) will be presented at a later date.
- City staff will begin soliciting RFPs for the Land Development Code update in January 2025.
- The 27th and Eastern street project is expected to finish in a couple more weeks.
Announcements
- State Representative Jason Blair was recognized for 15 years of service on the Moore City Council.
- Thanks were extended to the city for road work completed in East Hills.
- Kudos were given to all employees for their hard work on the well-attended Christmas tree lighting event.
- The 14th annual Shop with a Cop program, organized by the Moore Police Department, was highlighted as a wonderful event.
- The Moore Public Schools Foundation's groundbreaking for the Building Bridges program on December 10th was announced.
- The Moore Fire Department's Santa Express, which has helped over 400 families since the early 1980s, was commended.
- The Old Town Christmas parade was noted as a great night with significant candy distribution.
- The Parks Department was congratulated for a successful Christmas Spectacular and Breakfast with Santa event, with thanks to police and fire departments for their support.
Agenda Summary
| Item | Description | Outcome |
|---|---|---|
| Item C | City council presentation for State Representative Jason Blair for his 15 years of service on the Moore City Council. | Information Only |
| Item 2 | Consent docket letters A through G. | Approved |
| Item 3 | Consider acceptance of the city's Financial audit report for the fiscal year ended June 30, 2024. | Approved |
| Item 4 | Consider adoption of Resolution Number 10224 approving and affirming an amended addendum to the lease purchase agreement and authorizing the execution of the same, acknowledging the assignment of interest and authorizing City officials to execute any and all necessary documents. | Approved |
| Item 5 | Consider approval of the City of Moore home repair program annual. | Approved |
| Item 6 | Consider approval of an agreement with Eagle Consultants Inc. in the amount of $1,968,000 for professional Engineering Services for wastewater treatment plant effluent discharge pipeline relocation project. | Approved |
| Item 7 | Consider approval of Amendment Number Two to the agreement with Mehak and Associates in the amount of $13,400 for design revisions to the channel bottom of the Southeast 4th and Bryant Avenue street and drainage Improvement project. | Approved |
| Item 8 | Consider authorizing City staff to solicit proposals from qualified firms to update the Moore Land Development Code. | Approved |
| Item 9 | Consider approval of a change order totaling $6,428.84 to SilverStar Construction under the FY 24-25 Public Works maintenance contract for the replacement of cracked concrete walking trail panels and installation of ADA compliant bench locations at Veterans Memorial Park. | Approved |
| Item 10 | Consider approval for parking lot enhancement of the Northwest Buck Thomas parking lot and Quail Creek parking lot in the estimated amount of $958,000 between SilverStar Construction and the county. | Approved |
| Item 11 | Consider approval of a Sports Association agreement for the 2025 Moore Table Tennis program at the Moore Community Center. | Approved |
| Item 12 | Consider approval of a Sports Association agreement for the 2025 Moore Youth Baseball program held at Buck Thomas Park. | Approved |
| Item 13 | Consider approval of the Sports Association agreement for the 2025 Moore Youth Soccer program held at Buck Thomas Park and Quail Ridge Park. | Approved |
| Item 14 | Consider approval of a Sports Association agreement for the 2025 Moore Youth Girls Softball program held at Buck Thomas Park. | Approved |
| Item 15 | Consider approval of a Sports Association agreement for the 2025 Moore Football program held at Buck Thomas Park. | Approved |
| Item 16 | Consider approval of the change to Voya Financial as the provider for the city's retirement plan (457b and 401a plans). | Approved |
| Item 17 | Consider approval of an agreement for administrative services by Pension Solutions Inc. for the Voya Financial retirement plan. | Approved |
| Item 18 | Consider approval of a group annuity contract with Standard Insurance Company allowing the city's Deferred Compensation Plan 401a to recoup the exit charges levied by Empower. | Tabled |
| Item 19 | Consider appointing Kathy Griffith, Melissa Hunt, and Sid Porter to the Mayor's committee to study Community Identity. | Approved |
| Item 20 (PWA) | Consent docket for the Moore Public Works Authority, including ratifying action of the city council regarding a group annuity contract (Item D). | Approved (items A-C, E); Tabled (item D) |
| Item 21 (PWA) | Consider approval of excess public officials and Employment Practices liability policy with Richmond National Insurance Company. | Approved |
| Item 22 (PWA) | Consider approval of the property and contents insurance policy through OMAC and excess property and contents insurance policy, excess flood insurance policy, cyber liability insurance, and physical damage coverage for city vehicles. | Approved |
| Item 23 (Risk Management) | Consent docket for the Moore Risk Management meeting (Items A and B). | Approved |
| Item 25 (EDA) | Consent docket for the Moore Economic Development Authority meeting (Item A). | Approved |
| Item 26 (EDA) | Consider adoption of Resolution Number 2924 approving an addendum to the lease purchase agreement between the authority and the City of Moore Oklahoma. | Approved |
| Item 28 | Adjournment of the meeting. | Approved |