November 18, 2025 City Council Meeting

Announcements

• Upcoming Ordinance: A draft ordinance regarding the disposition of impounded animals, aiming to prioritize live outcomes, will be brought to the next council meeting.
• Sales Tax Proposal Update: The proposed sales tax initiative, intended to provide property tax relief and flexible funding for city projects, is now planned for an April 📅 ballot, moved from February, to allow for further discussion and data gathering.

Key Decisions & Votes

• Consent Docket: Items A through E were ✅ Approved.
• Ordinance No. 1072-25 - Handheld Cellular Phones: An ordinance amending the Moore Municipal Code to prohibit the holding or use of handheld cellular phones in school and construction zones was ✅ Approved. This aligns with a new state law effective November 1st and allows for fines up to $100.
• Resolution No. 122-25 - Telephone Road Project Eminent Domain: A resolution declaring the necessity for acquiring certain real property and/or easements for the Telephone Road, SW 34th Street to city limits, roadway improvements project was ✅ Adopted. This initiates eminent domain proceedings for four remaining parcels, though efforts to reach agreements will continue.
• Addendum No. 2 with WSP - Broadway/Eastern Avenue Project: An addendum for additional engineering services for the Broadway Avenue and Eastern Avenue widening and reconstruction project (Phases 1, 2, and 3) was ✅ Approved. This addendum addresses:
  • Slight relocation of a roundabout to avoid church property.
  • Separating plans into three individual projects for better constructibility and traffic flow.
  • Redesign to avoid relocating a Southern Star Gas Company line, saving the city an estimated $800,000 in relocation costs.
• Professional Service Contract with Retail Strategies LLC - Downtown Revitalization: A one-year consulting agreement for downtown revitalization and placemaking with Retail Strategies LLC was ✅ Approved. The city's portion of the $45,000 fee is $29,250, thanks to a $15,750 grant from the Oklahoma Department of Commerce. The project will include stakeholder meetings, walkabouts, and culminate in a five-year action plan.
• New Job Description - Administrative Specialist, Animal Welfare: A new job description for Administrative Specialist, Animal Welfare, in the Animal Shelter Division of the Public Works Department, assigning it to pay grade 107, was ✅ Approved. This position aims to improve documentation and administrative support at the animal shelter.
• Purchase of Police Motorcycles: The purchase of two 2026 Harley Davidson police motorcycles from Fort Thunder Harley Davidson for 💰 $30,786 (after trade-in of two 2023 models) was ✅ Approved. This is an annual budgeted replacement, with a slight price increase due to a body style change.
• Moore Public Works Authority Consent Docket: Items A and B were ✅ Approved.
• Moore Risk Management Consent Docket: Items A and B were ✅ Approved.
• Moore Economic Development Authority Consent Docket: Item A was ✅ Approved.

Financial Matters

• Broadway/Eastern Avenue Project Addendum: The addendum with WSP for additional engineering services totaled 💰 $211,975.
• Downtown Revitalization Contract: The professional service contract with Retail Strategies LLC is for 💰 $45,000, with the city's net cost being 💰 $29,250 after a grant.
• Police Motorcycle Purchase: The net cost for two new Harley Davidson police motorcycles was 💰 $30,786 after trade-ins.
• CAD/RMS System Upgrade Project (Presentation): Police Chief Todd Gibson presented on the proposed Computer-Aided Dispatch (CAD) and Records Management System (RMS) upgrade project. While a non-action item, the presentation detailed significant future financial commitments:
  • Estimated hardware costs: 💰 $130,000.
  • Estimated fiscal year impact (now to June 30): 💰 $738,000 (including project implementation and first-year software-as-a-service (SaaS) fees).
  • Total estimated cost for 2025-2027: Over 💰 $1 million (or $952,000 for the Tyler product itself, excluding travel).
  • Recurring host fees and maintenance: A seven-year software service agreement is proposed, with a flat 3% increase starting in year four. Potential funding sources include 911 funds for the CAD portion.
• Proposed Sales Tax Discussion: City Manager Brooks Mitchell continued the discussion on a proposed sales tax to fund major infrastructure projects. The estimated construction costs for projects with approved design funds total nearly 💰 $58 million (net 💰 $46.6 million after ACOG funding). This sales tax would offer property tax relief by shifting funding from General Obligation (GO) bonds and provide flexibility for short-term (0-2 years, e.g., drainage projects like Rambling Oaks and Northeast 27th/12th/Southeast 4th/19th, estimated at 💰 $20 million), medium-term (2-5 years), and long-term (5+ years) projects.

Presentations & Discussions

• CAD/RMS System Upgrade Project: Police Chief Todd Gibson, joined by Major Maddox and representatives from Tyler Technologies, presented on the proposed upgrade to the Tyler Enterprise Public Safety Suite. This system aims to replace the current underperforming PTS system, which will no longer be supported after 2026. Key benefits include:
  • Enhanced dispatch with proximity dispatching and call prioritization.
  • Improved mobile reporting tools for officers and firefighters, reducing time spent on paperwork at the station.
  • Better data management for incident reports, arrests, citations, and evidence.
  • Interoperability with other metro agencies (Edmond, Norman, Midwest City, Yukon) using Tyler products.
  • Cloud-based system with offline capabilities for dispatchers and officers during internet outages.
  • Tyler Technologies has 51 years of experience and is the largest public sector software provider in the nation.
  • Fire Chief Marler highlighted how the new CAD system would interface with their First Do software, improving call answering times, dispatching efficiency, and data collection for ISO ratings, potentially saving 30-45 seconds per call.
• City Manager's Update - I-35 Underpass Drone Footage: City Manager Brooks Mitchell presented drone footage of the I-35 underpass construction, showing significant progress with walls now in place. The projected completion time is between October 2026 and January 2027, with some delays due to gas line issues.
• City Manager's Update - Proposed Sales Tax: Brooks Mitchell provided further details on the proposed sales tax, emphasizing the need for flexible funding for critical projects (like drainage) that cannot wait for traditional GO bond cycles. He highlighted the trade-offs between GO bonds (property tax-funded, slower, often involves external entities like ODOT) and a sales tax (provides flexibility, reduces city portion of property tax, allows faster city-led projects).

Council Member Remarks

• Council member Melissa Hunt expressed concerns about the current animal shelter ordinance regarding the disposition of impounded animals, specifically the five-day holding period before destruction. She advocated for a focus on live outcomes through adoption and rescue partnerships.
• Council members congratulated the police personnel on their recent awards banquet, commending the Impact Foundation for organizing the event and expressing appreciation for the dedication and professionalism of the police department and all city staff.

Agenda Summary Table