August 5, 2025 City Council Meeting

Announcements

• Proclamation: 507th Air Refueling Wing Week Mayor Mark Ham proclaimed 📅 August 18th through 25th, 2025, as the 507th Air Refueling Wing Week in the City of Moore, recognizing their vital role and economic impact. Colonel Matthew Gormley, commander of the 507th, expressed gratitude for the community's support.
• National Night Out Chief Gibson announced that National Night Out will be held 📅 tomorrow night (August 5th) from 7:00 PM to 9:00 PM at the Warren Movie Theater. The event is a community-wide gathering with thousands expected, featuring free food and over 155 vendors.
• Moore War Run The Moore War Run is scheduled for 📅 August 23rd at 7:30 AM. This volunteer-driven event funds scholarships and activities for students of Moore and Westmoore High Schools, having raised over $200,000 since 2009.
• City Hall Renovation Update Renovations on the second floor of City Hall are ahead of schedule, with staff expected to move to the Community Development area downstairs later this month.
• New Staff Introduction Ethan Fidler was introduced as the new Assistant Emergency Management Director, joining the city from Woods County.

Key Decisions & Votes

Planning Commission and Board of Adjustment Vacancies

• Four vacancies on the Planning Commission were filled. Wendy White and Timothy Houston were appointed to three-year terms. Daniel Beavers was appointed to a two-year unexpired term, and Pete Ruston to a one-year unexpired term. ✅ Approved.
• Two vacancies on the Board of Adjustment were filled by new Planning Commissioners Wendy White and Timothy Houston to serve three-year terms, fulfilling the city code requirement for planning commissioners on the board. ✅ Approved.

Stormwater Management Ordinances (DEQ Requirements)

The Council considered four companion ordinances to update stormwater management regulations based on requirements from the Department of Environmental Quality (DEQ).

• Ordinance 4125: Prohibiting Illicit Connections Amends Part 12, Chapter 14, Stormwater Management, to add reference to the Oklahoma Pollutant Discharge Elimination System General Permit number OKR04 and prohibit illicit connections to the municipal stormwater system, allowing for citations. ✅ Approved.
• Ordinance 4225: Soil Stabilization Requirements Amends Part 12, Chapter 14, Stormwater Management, to require permanent or temporary soil stabilization to be applied to disturbed areas within seven days if they remain unfinished for more than 14 calendar days. ✅ Approved.
• Ordinance 4325: Land Disturbance Activity Permits and Best Management Practices Amends Part 12, Chapter 14, Stormwater Management, to clarify applicability of land disturbance permits to smaller parcels within larger developments, require land disturbance permit applications to include best management practices (BMPs) and structural controls (including low impact development techniques), and provide for long-term maintenance provisions for these controls (e.g., maintenance agreements with HOAs for detention/retention ponds). It also requires minimizing impervious surfaces and direct connections of parking lots to storm sewers. ✅ Approved.
• Ordinance 4425: Authorized Non-Stormwater Discharges Amends Part 12, Chapter 14, Stormwater Management, by adding a list of authorized non-stormwater discharges into the municipal separate sewer system and prohibiting commercial vehicle wash water from being discharged into it (directing it to sanitary sewer systems via oil-water separators). Residential car washing and charity car washes are still permitted. ✅ Approved.

Personnel Policy and Procedures Manual Modification

• Modifying observed holiday dates and leave hours for dispatchers and other employees. The change ensures that dispatchers, who work seven days a week, receive holiday pay for the actual holiday rather than an observed weekday. It also grants holiday leave hours equal to an employee's regular shift hours, rather than a fixed eight hours. ✅ Approved.

Community Economic Resiliency Initiative Planning Demonstration Site

• Resolution 1515: Authorizing application for a grant from the Association of Central Oklahoma Governments (ACOG) for the Community Economic Resiliency Initiative Planning Demonstration Site. This grant would provide over $20,000 (with a maximum $3,000 city match) for planning services for Cleveland Heights, including developing a framework for development regulations and reaffirming land use. ✅ Approved.

Financial Matters 💰

• Contract with EMBARK for Senior Transportation: Approval of a contract with EMBARK to provide non-emergency medical transportation services for seniors over 60 years of age, with $15,000 in matching funds from the city. This is an annual contract renewal. ✅ Approved.
• Weekly Cleaning of Sanitation Trucks: Acceptance of a quote from Jones Service LLC for a weekly cleaning of sanitation trucks and other vehicles for an annual amount of $25,920. This new service aims to keep maintenance costs down and improve vehicle appearance. ✅ Approved.
• Purchase of John Deere Tractor with Attachments: Authorization for the budget purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head in the amount of $184,500, using Sourcewell contract number 082923-DAC. This equipment will be used to maintain drainage channels. ✅ Approved.
• Wastewater Treatment Plant Design Improvements (Garver LLC):
  • Amendment number one in the amount of $123,300 to Work Order number three with Garver LLC for design improvements to the wastewater treatment plant's sequential batch reactor building and ultraviolet effluent pump station, addressing moisture, corrosion, and motor control issues. ✅ Approved.
  • Work Order number four with Garver LLC in the amount of $350,000 for design improvements to the wastewater treatment plant's North Storm Pond aeration system. This aims to address significant odor problems that occur after heavy rainfall events. ✅ Approved.

Public Comments

• No citizens signed up to speak during the new business section.

Agenda Summary Table