Meeting Summary
Announcements
- 507th Air Refueling Wing Week: Mayor Mark Ham proclaimed 📅 August 18th through 25th, 2025, as the 507th Air Refueling Wing Week in the City of Moore, recognizing their vital role and economic impact. Colonel Matthew Gormley, commander of the 507th, accepted the proclamation.
- National Night Out: The Moore Police Department will host National Night Out 📅 tomorrow night, August 5th, 2025, from 7:00 PM to 9:00 PM at the Warren Movie Theater parking lot. This free, family-oriented event brings together thousands of citizens, community leaders, and over 155 vendors offering free food and activities.
- Moore War Run: The annual Moore War Run is scheduled for 📅 August 23rd, 2025, at 7:30 AM. This event funds scholarships and activities for students of Moore and Westmoore High Schools, having raised over $200,000 since 2009.
- City Hall Renovation: Renovations on the second floor of City Hall are ahead of schedule, with staff expected to move to the Community Development area downstairs later this month.
- New Staff Introduction: Ethan Fidler was introduced as the new Assistant Emergency Management Director, joining the city from Woods County.
Key Decisions & Votes
- Consent Docket: The Council approved the consent docket items A through J, which typically include routine administrative matters. ✅
- Planning Commission Vacancies: The Council approved the filling of four vacancies on the Planning Commission:
- Wendy White and Timothy Houston were appointed to three-year terms.
- Daniel Beavers was appointed to a two-year unexpired term.
- Pete Ruston was appointed to a one-year unexpired term. ✅
- Board of Adjustment Vacancies: The Council approved the appointment of Wendy White and Timothy Houston to fill two three-year term vacancies on the Board of Adjustment, as required by city code for Planning Commissioners to serve on this board. ✅
- Stormwater Management Ordinances (DEQ Requirements): Four companion ordinances were approved to update the city's stormwater management regulations based on requirements from the Oklahoma Department of Environmental Quality (DEQ) state permit:
- Ordinance 4125: Amends Chapter 14 to add reference to the Oklahoma Pollutant Discharge Elimination System (OPDES) General Permit Number OKR04 and prohibits illicit connections to the municipal stormwater system. ✅
- Ordinance 4225: Amends Chapter 14 to require permanent or temporary soil stabilization on disturbed construction areas within seven days if unfinished for more than 14 calendar days. ✅
- Ordinance 4325: Amends Chapter 14 to clarify applicability of requirements for land disturbing activities, requiring permits to include best management practices (BMPs) and structural controls (including low impact development techniques) to improve stormwater quality, and provides for long-term maintenance provisions. This also prevents parcelling off smaller sites to avoid permit requirements and minimizes impervious surfaces in parking lots. ✅
- Ordinance 4425: Amends Chapter 14 by adding a list of authorized non-stormwater discharges into the municipal separate storm sewer system and prohibiting commercial vehicle wash water from being discharged into it (this water must go to a sanitary sewer system after treatment). ✅
- Senior Non-Emergency Medical Transportation (NEMT) Services: The Council approved a contract renewal with the Central Oklahoma Transportation and Parking Authority (Embark) to provide NEMT services for seniors over 60 years of age. ✅
- Sanitation Truck Cleaning Contract: The Council accepted a quote from Jones Service LLC for weekly cleaning of sanitation trucks and other vehicles to maintain appearance and reduce maintenance costs. ✅
- Drainage Channel Maintenance Equipment: The Council authorized the budget purchase of a John Deere 6110M tractor with a 22-foot cradle boom attachment and a 50-inch rotary mower head to better maintain drainage channels. ✅
- Senior Customer Service Representative Job Description: The Council approved a new job description for a Senior Customer Service Representative in the Financial Department's Customer Service Division, assigning it to pay grade 108. This is a new, budgeted position to provide advanced administrative support and serve as a lead worker. ✅
- Catholic Charities Agreement Amendment: The Council approved amending an agreement with Catholic Charities of the Archdiocese of Oklahoma City, Inc., funded with Community Development Block Grant-COVID (CDBG-COVID) funds. The amendment changes the scope of services to include rental assistance in addition to rental deposit assistance, addressing a greater community need. ✅
- Personnel Policy & Procedures Manual Modification: The Council approved modifications to the personnel policy regarding holiday leave. The changes ensure employees receive holiday leave equal to their regular shift hours (not just 8 hours) and clarify that for dispatchers (who work 7 days a week), the observed holiday will be the actual holiday date, regardless of weekend placement, to ensure fair holiday pay. ✅
- Community Economic Resiliency Initiative Grant Application: The Council adopted Resolution Number 151525, authorizing the application for a grant from the Association of Central Oklahoma Governments (ACOG) for additional planning for Cleveland Heights. This grant would provide over $20,000 in planning services with a maximum city match of $3,000, focusing on development regulations and land use reaffirmation for the area. ✅
Financial Matters 💰
- Embark NEMT Services: The city will provide $15,000 in matching funds for the senior transportation contract.
- Sanitation Truck Cleaning: The annual cost for the weekly cleaning service is $25,920.
- John Deere Tractor Purchase: The equipment purchase totals $184,500.
- Senior Customer Service Representative: This is a budgeted new position assigned to pay grade 108.
- Catholic Charities Agreement: Services are funded with CDBG-COVID funds, with no new city funds allocated for the scope change.
- Community Economic Resiliency Initiative Grant: The grant is worth over $20,000, with a maximum city match of $3,000.
- Wastewater Treatment Plant Design Improvements (Garver LLC):
- Amendment Number One to Work Order Number Three for SBR building and UV effluent pump station design improvements: $123,300.
- Work Order Number Four for North Storm Pond Aeration System design improvements: $350,000.
Public Comments
- No citizens signed up to speak during the new business section.
Agenda Summary Table
| Agenda Item