Meeting Summary
The Moore City Council approved a new 1-cent permanent sales tax proposal to fund future capital projects and public safety, aiming to reduce reliance on geo bonds and shift some financial burden to non-residents. They also accepted an actuarial report on the city's insurance liabilities and forecasts, and approved a new payment processor for city utilities and court payments that will pass user fees to customers, saving the city approximately $1 million annually. Additionally, the council approved several purchases for public works and parks, and discussed strategies for improving city landscaping through contracting and staff restructuring.
Key Decisions & Votes
Consent Docket
03:00Approved consent docket items A through F.
Annual Actuarial Report
20:00Received and accepted the annual arterial report for fiscal year ending June 30, 2025, from Select Actuarial Services, detailing outstanding losses and future cost forecasts.
Riverstone Section One Final Plat
40:00Approved the final plat for Riverstone section one, comprising 151 lots on 47 acres, with conditions for bridge inspection and flood plain compliance.
John Deere Compact Track Loader Purchase
41:30Authorized the budget purchase of a 2025 John Deere 317G compact track loader and extended warranty for the Public Works Utility Department.
Public Works Trailers Purchase
43:00Approved the purchase of four budgeted trailers for the Public Works Streets and Drainage Division, including a dump body, two mower trailers, and a heavy equipment tilt deck trailer.
Professional Service Agreement - TAP Architecture LLC
45:00Approved an agreement with TAP Architecture LLC for design services for the renovation of the Vermeier Science Shop and Sunstate Street and Drainage facility break room.
Buck Thomas Park Fence Slats
46:30Approved a contract with Bullseye Fence Company for the installation of durable slats to the perimeter fence around Buck Thomas Park tennis courts.
Fall Spraying Contract - Weed Warriors, Inc.
48:00Approved a contract with Weed Warriors, Inc. for the fall spraying of various city-owned properties, utilizing external expertise.
Dispatching Services Agreement - Norman Regional Hospital Authority
49:00Approved a routine contract agreement with Norman Regional Hospital Authority for the city to provide dispatching services for emergency medical calls.
Police Department Cloud Storage
54:00Approved the purchase of one year of unlimited cloud storage for the police department's body and in-car camera systems from Motorola Solutions, enhancing capacity and features.
Addendum with WSB (Item 13)
55:30Item 13, concerning an addendum with WSB for design services at Southeast 19th Tower and Broadway, was struck from the agenda for further discussion and rework.
Health Benefit Committee Representative
56:30Appointed Councilman Sid Porter to serve as the council representative on the Health Benefit Committee.
Ordinance 106725 - Interfering with First Responder
57:30Approved Ordinance 106725, adding a new section to the municipal code to prohibit interfering with a first responder, mirroring state statute.
Ordinance 106825 - Driver's License/Security Verification
59:00Approved Ordinance 106825, amending the municipal code to remove the 'if available' clause for providing driver's license and insurance verification after a collision, aligning with state statute.
New Payment Processor Contract - Tyler Payments
01:07:00Approved a contract with Tyler Payments as the new payment processor for city utilities and court payments, which will pass user fees to customers and save the city approximately $1 million annually.
Public Works Authority Consent Docket
01:21:00Approved the consent docket items A through C for the Moore Public Works Authority meeting.
Risk Management Meeting Consent Docket
01:22:00Approved the consent docket items A and B for the Moore Risk Management meeting.
Upcoming Community Events
Red Ribbon Parade
Starts at 1 PM, judges are being sought.
Financial Matters
Annual Actuarial Report - Outstanding Losses
Estimated total outstanding losses for workers compensation, liability, and health benefits as of June 30, 2025.
Annual Actuarial Report - Loss Forecast
Estimated total future costs for claims and accidents for the current fiscal year (July 1, 2025 - June 30, 2026).
2025 John Deere 317G Compact Track Loader
Budgeted purchase for the Public Works Utility Department.
Four Budgeted Trailers
Purchase for the Public Works Streets and Drainage Division, including a dump body, two mower trailers, and a heavy equipment tilt deck trailer.
Professional Service Agreement - TAP Architecture LLC
Agreement for renovation design services for the Vermeier Science Shop and Sunstate Street and Drainage facility break room.
Buck Thomas Park Tennis Court Fence Slats
Contract with Bullseye Fence Company for installation of slats.
Fall Spraying Contract - Weed Warriors, Inc.
Contract for fall spraying of various city-owned properties.
Police Department Cloud Storage
Purchase of one year of unlimited cloud storage for body and in-car camera systems. $30,000 from IT budget, remainder from asset forfeiture/drug seizure money.
New Payment Processor - Tyler Payments
Approval of contract for a new payment processor. The city expects to save approximately $1 million annually by passing user fees (2.95% for credit/debit, $1.50 minimum; $0.50 for e-check) to customers.
Proposed 1-cent Permanent Sales Tax
Expected annual generation from a proposed 1-cent permanent sales tax, with 90% for capital projects and 10% for public safety operations and equipment.
Coming Up
Tabled
- Addendum number two with WSB (previously EST, Inc.) for additional surveying, utility location, and design services at the intersection of Southeast 19th Tower and Broadway.
Watch For
- A proposal for a 1-cent permanent sales tax to fund future capital projects and public safety, to be brought back to the council at the first meeting of December for potential placement on a February ballot.
- A study session to be scheduled soon to discuss the proposed 1-cent permanent sales tax in detail.
- A proposal from Parks and Recreation for position changes (Lead Spray Technician to Inspector, Horticulturist to Crew Chief) to provide more oversight for contracted landscaping services.
Announcements
- Representative Jason Blair was recognized as a guest.
- The Governor's office approved the charter changes recently passed by voters, making them official.
- The renovation of City Hall's second floor is nearing completion, with most staff expected to return to their offices by the end of the week.
- Demolition in the Community Development area is scheduled to begin by the end of the week.
Agenda Summary
| Item | Description | Outcome |
|---|---|---|
| Item 2: Consent Docket | Approval of consent docket items A through F. | Approved |
| Item 3: Receive a report from the select arterial services and accept the annual arterial report for fiscal year ending June 30th, 2025. | Presentation and acceptance of the city's actuarial report on insurance liabilities and forecasts. | Accepted |
| Item 4: Receive a presentation from Sue Wood, Parks and Recreation Director regarding landscaping and staffing. | Presentation on challenges and proposed solutions for improving city landscaping efforts, including increased contracting and staff restructuring. | Information Only |
| Item 5: Consider the final plat of Riverstone section one located in the southeast quarter of section 9, Township 10, Range 3 West, being north of Northwest 12th Street and west of Santa Fe Avenue. | Consideration of the final plat for a new residential development. | Approved |
| Item 6: Consider authorizing the budget purchase of a 2025 John Deere 317G compact track loader JD Link and extended warranty for public works utility department in the amount of $63,750 using source well contract number 082 923-DAC. | Approval for the purchase of a compact track loader for the Public Works Utility Department. | Approved |
| Item 7: Consider approving the purchase of four budgeted trailers for the public works streets and drainage division to include one dump body trailer from J&J Trailers in the amount of $10,550. Two mower trailers from custom trailer sales in the mountain of $6,295 each. and one heavy equipment tilt deck hall trailer from custom trailer sales in the amount of $8,795 as the lowest quotes and the total amount of $31,935. | Approval for the purchase of multiple trailers for the Public Works Streets and Drainage Division. | Approved |
| Item 8: Consider approval of a professional service agreement with TAP Architecture LLC for the scope of work that consists of renovation of Vermeier Science Shop facility and Sunstate Street and drainage facility break room in the amount of $24,800. | Approval of a professional service agreement for renovation design at two city facilities. | Approved |
| Item 9: Consider approval of a contract with Bull Bullseye Fence Company for the budgeted installation of slats to the perimeter fence around Buck Thomas Park tennis courts in the amount of $14,700 at the lowest quote. | Approval of a contract for installing fence slats at Buck Thomas Park tennis courts. | Approved |
| Item 10: Consider approval of a contract with Weed Warriors, Inc. for the fall spraying of various city-owned properties as referenced in the attached list and maps and the total amount of $21,24 as the lowest responsible quote. | Approval of a contract for fall weed spraying services on city properties. | Approved |
| Item 11: Consider approval of an agreement with Norman Regional Hospital Authority doing business as MSTA for the city of Moore to provide dispatching services for emergency medical calls. | Approval of a routine agreement for dispatching emergency medical services. | Approved |
| Item 12: Discuss and consider approval of the purchase of one year of unlimited cloud storage for the police department body and incar camera systems from the Motorola Solutions in the amount of $78,210 using NASPO contract number 36882- NASPO mobile video okay MA145-21-500 | Discussion and approval for purchasing cloud storage for police department camera systems. | Approved |
| Item 13: Consider approval of addendum number two with WSB, previously EST, Inc. in the amount of $199,940 for additional surveying utility location services and design services at the intersection of Southeast 19th Tower and Broadway uh or Tower Broadway and to provide a multi-reephase separate project with the option of bidding each phase separately or as a whole with each phase being independent of each other. | Consideration of an addendum for design services at a major intersection. | Struck from Agenda |
| Item 14: Consider and if deemed appropriate, accept nominations and select a member of the council to serve as council representative of the health benefit committee. | Selection of a council member to serve on the Health Benefit Committee. | Approved |
| Item 15: Consider ordinance number 106725 amending part 10 chapter 6 offenses against public authority of the Moore municipal code by adding section 10-619 interfering with a first responder engaged in lawful performance of duties providing for repealer and providing for separability. | Consideration of an ordinance to prohibit interfering with first responders. | Approved |
| Item 16: Consider ordinance number 106825 amending part 15, chapter 14, section 15-1403 of the Moore Municipal Code by removing the requirement that a driver's license and security verification form be provided after a collision only if available, providing for repealer and providing for severability. | Consideration of an ordinance to amend requirements for providing driver's license and insurance verification after a collision. | Approved |
| Item 17: Consider proposed contract for a new payment processor for city utilities and court payments. | Consideration and approval of a contract for a new payment processor for city utility and court payments. | Approved |
| Item 18: Receive a presentation regarding funding proposals for future capital projects. | Presentation by the City Manager on potential new funding sources, including a 1-cent permanent sales tax, for future capital projects. | Information Only |
| Item 19 (PWA): Consent Docket | Approval of consent docket items A through C for the Moore Public Works Authority. | Approved |
| Item 20 (RMM): Consent Docket | Approval of consent docket items A and B for the Moore Risk Management Meeting. | Approved |
| Item 21A: New Business | Opportunity for public comment on new business items. | No Action |
| Item 21B: Items from City Council Trustees | Updates and announcements from City Council Trustees, including a call for judges for the Red Ribbon Parade. | Information Only |
| Item 21C: City Manager/Trust Manager | Updates from the City Manager on charter changes and City Hall renovations. | Information Only |