February 4, 2025 City Council Meeting

Announcements

• The City Manager announced that the Fiscal Year 2026 budget process has officially begun this week.
• The groundbreaking for the 4th Street underpass is tentatively scheduled for 📅 February 20th. More details will be available on the city's webpage. This project will involve temporary street closures but is expected to be completed before the next election cycle.
• Council members attended the ACOG legislative brunch, monitoring proposed bills that may impact the city.

Key Decisions & Votes

• Consent Docket Items (City Council, Public Works Authority, Risk Management): All consent docket items across the City Council, Moore Public Works Authority, and Moore Risk Management meetings were approved. These typically include routine administrative and operational matters.
• Donation of Surplus Tasers: The Council approved declaring 40 Taser X26 and X26P devices and holsters as surplus and authorized their donation to the Oklahoma Association of Chiefs of Police or other law enforcement agencies. These tasers have reached the end of their service life for the city but are still usable for smaller agencies lacking funding.
• Emergency Communication Supervisor Job Description Revision: The Council approved a revised job description for the emergency communication supervisor position in the Police Department, changing the title to Emergency Communications Manager. This change more accurately reflects the position's duties and organization, maintaining its assignment to pay grade 115.
• Fair Housing Choice Analysis Contract: A contract with RKG Associates Inc. for $29,805 was approved for professional services to conduct an analysis of impediments to fair housing choice. This analysis is required every five years for CDBG funding.
• Live Scan System Purchase: The purchase of a live scan system for the Police Department for $22,817 was approved. This system will replace an outdated fingerprint scanner, enhancing information exchange with OSBI and NCIC databases and improving background check efficiency.
• Parks and Cemetery Staffing Agreement: The annual contract with S&S Staffing (doing business as HireGo) for summer temporary help in the Parks and Cemetery Division was approved.
• Fireworks Displays Contract Renewal: A contract renewal with Arc Pyrotechnics for the city's annual 4th of July and Christmas spectacular fireworks displays in the total budgeted amount of $58,500 was approved.
• Aquatic Center Locker Room Floor Repairs: A contract with SH Renovations Construction and Remodeling for $35,159.23 was approved for the repair and drainage work of the men's and women's locker room floors at the Station Aquatic Center.
• Senior Center Bus Agreement: The agreement to utilize the 2019 Ford E-450 bus for the Moore Council on Aging as the Senior Center bus from January 1st, 2025, through December 31st, 2025, was approved. This partnership involves MCOA providing fuel and maintenance, and Parks and Recreation providing the driver and scheduling.
• Personnel Policy and Procedures Manual Modification: A modification to the personnel policy and procedures manual was approved, adding a new benefit for the continuation of health benefits (100% COBRA premium for dependents for six months) in the event of a full-time employee's death, along with cleanup language in other articles.
• Ordinance 3325 - Gated Communities: Ordinance number 3325 was approved, amending the Land Development Code to clarify that gated apartment complexes are included under "gated communities" and requiring them to install numerical keypads as emergency rapid access devices, with codes shared with police and fire departments.
• Safety and Health Policy Manual: The approval of a new Safety and Health Policy Manual was approved to provide a safe and healthful workplace and promote an accident and injury-free work environment, rescinding any prior plans.
• Ordinance 1059-25 - Cruelty to Animals: Ordinance number 1059-25 was approved, amending the Cruelty to Animals code to prohibit any person convicted of animal cruelty from possessing any animal thereafter. It includes provisions for citations, animal removal, and a process for bonafide owners to reclaim pets.
• Drainage Study for North Moore Avenue/North Shields Boulevard: A contract with Mishak and Associates for $35,430 was approved to perform a drainage study and provide alternatives to reduce flooding in the area of North Moore Avenue and North Shields Boulevard.
• SW 19th Street and Santa Fe Avenue Intersection Reconstruction Project Amendment: Amendment number two in the amount of $32,300 to the agreement with Freeze and Nichols for additional engineering services for the Southwest 19th Street and Santa Fe Avenue intersection reconstruction project was approved. This is due to an ACOG grant requiring additional coordination and environmental work to meet ODOT requirements.
• South Bryant Avenue and Southeast 4th Street Project Change Order: Change order number two with Silver Star Construction was approved, reducing the total contract amount by $41,942. This change replaces approximately 430 linear feet of pavement with asphalt instead of concrete on the South Bryant Avenue and Southeast 4th Street and drainage improvement project, saving time and cost.
• Executive Session Action: Following an executive session to discuss pending case number CJ 2025-56, the Council approved a motion to proceed as directed.

Financial Matters 💰

• Fair Housing Choice Analysis: A contract for $29,805 was approved, funded by CDBG funds.
• Live Scan System: The purchase of $22,817 was approved, funded by the National Criminal History Improvement Program grant.
• Fireworks Displays: A contract for $58,500 was approved for the annual 4th of July and Christmas fireworks.
• Aquatic Center Locker Room Repairs: A contract for $35,159.23 was approved, funded by the hotel motel tax.
• Drainage Study: A contract for $35,430 was approved, funded from the professional services account in Community Development.
• SW 19th Street & Santa Fe Avenue Project Amendment: An amendment for $32,300 was approved for engineering services, resulting from an ACOG grant.
• South Bryant Avenue & SE 4th Street Project Change Order: This change order reduced the total contract amount by $41,942.
• The Fiscal Year 2026 budget process has commenced.

Public Comments

• Citizens Forum: No citizens signed up to speak on items not on the agenda.
• City Council/Trustee Items: Council members discussed their attendance at the ACOG legislative brunch and the upcoming groundbreaking for the 4th Street underpass. The Mayor also expressed appreciation for city employees and staff.

Agenda Summary Table