City Commission Meeting

July 19, 2022 City Commission Meeting

Tuesday, July 19, 2022 Shawnee, OK
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Meeting Summary

Announcements

  • SBA Disaster Loan Deadlines: The U.S. Small Business Administration (SBA) is offering low-interest disaster loans for homeowners, renters, and businesses in Pottawatomie County due to recent severe storms and tornadoes.
    • Physical damage loan applications are due 📅 August 29th, 2023.
    • Economic Injury Disaster Loan applications are due 📅 March 29th, 2024.
    • A Disaster Recovery Center will be available at Seminole State College, Haney Center, Room 115, Monday through Friday, 9 AM to 6 PM.
  • Kickapoo Street Project: Construction bids will be opened at the 📅 August 1st meeting, with construction expected to begin shortly thereafter.
  • Kid Space Park: Construction is underway, with completion anticipated by 📅 summer next year.
  • Woodland Veterans Park: Construction is expected to begin soon following the bid award.
  • Homeless Resource Center: The center is opening 📅 today (meeting day), providing resources and wraparound services.

Public Comments

  • Rob Morris raised several points:
    • Requested an explanation for the "Impact City report" from a previous meeting.
    • Asked for clarification on why the Homeless Resource Center is designated as a "resource center" rather than a "shelter," suggesting it might be to avoid neighborhood notification requirements.
    • Challenged the representation of the Santa Fe Depot's future use, stating that while "museum" received 50% of votes in one survey, other uses were significantly lower, implying it's not a 50/50 split with "other."
    • Expressed concern about the widening of Kickapoo Street potentially impacting the steps of St. Benedict's Church.
    • Requested an update on the future plans for the rodeo grounds now that the event is over.
    • Commented on the rules for commissioner's comments.
  • Rick Young requested that a charter change be placed on a future agenda to update the mayoral commissioners' representative government format for citizens of wards one through six.

Key Decisions & Votes

  • Funding Agreement for Main Street Reconstruction Project
    • The Council considered accepting a grant through the Oklahoma Development Finance Authority (ODFA) for up to $750,000 towards the Main Street reconstruction project, specifically the Main Street bridge between Minnesota and Tucker Avenues.
    • The program collects a portion of participating businesses' payroll income taxes for the state and directs them to the project. 18 businesses agreed to participate, with 6 identified as eligible.
    • Outcome: The funding agreement was ✅ Approved (7-0).
  • Shawnee Twin Lakes Master Plan Professional Services Agreement
    • The Council approved an agreement with Halff Associates Inc. for the development of a master plan for Shawnee Twin Lakes. This follows recommendations from the Lake Advisory Committee.
    • The plan will address the best placement and coordination of recreation, commercial, and residential uses, and how the lakes will move forward, including environmental protection.
    • The project is expected to take nine months and will include public input and stakeholder meetings.
    • Outcome: The agreement was ✅ Approved (7-0).
  • Rezoning at 502 North Beard Avenue (C2 to R2)
    • A request from Rucker and Lugo to rezone property at 502 North Beard Avenue from C2 (limited office) to R2 (medium density residential) was considered.
    • The applicants plan to remodel the existing unit and explore options for a duplex, creating a buffer between R1 residential and commercial zones. The Planning Commission recommended approval.
    • Outcome: The rezoning was ✅ Approved (7-0).
  • Rezoning at 1303 West Farrell Street (A1 to C3)
    • A request from K. Steel to rezone property at 1303 West Farrell Street from A1 (rural agricultural) to C3 (highway commercial) was considered.
    • The applicant seeks to enable future commercial development, aligning with the future land use map's mixed-use designation. The Planning Commission recommended approval.
    • Outcome: The rezoning was ✅ Approved (7-0).
  • Rezoning at 506 North Beard Avenue (C3 to R2)
    • A request from Abraham Santana to rezone property at 506 North Beard Avenue from C3 (highway commercial) to R2 (medium density residential) was considered.
    • Similar to the adjacent property, this rezoning supports residential rehabilitation and potential additional dwelling units, continuing the step-down density approach. The Planning Commission recommended approval.
    • Outcome: The rezoning was ✅ Approved (7-0).
  • Budget Amendments for FY 2022-2023 💰
    • Four budget amendments were presented. Sub-items A, B, and D were housekeeping items to address purchase orders carried over from the previous fiscal year and an SMA transfer. Sub-item C involved accepting the Avidus grant.
    • Outcome: All budget amendments were ✅ Approved (7-0).
  • Woodland Veterans Park Improvement Project Bid Award
    • The Council considered bids for the Woodland Veterans Park Improvement project. Six bids were received.
    • Outcome: The bid was ✅ Awarded to Downey Contracting for the base bid plus all alternates, totaling $4,768,153. The estimated project start is September, with a 300-day timeline.
  • Kamik Sewer Project Bids
    • Two bids were received for the Kamik Sewer Project: Craft Reynolds Construction for $626,330.50 and Downing Contracting for $831,971.
    • Outcome: Staff requested a deferral to a future meeting to review the bids. The item was ↩ī¸ Deferred (7-0).

Financial Matters

  • Monthly Sales Tax and Budget Reports 💰
    • Sales tax collections are up approximately $329,000, or 16.84%, over the projected budget year-to-date.
    • Tax collections are also up by approximately $15,000, or 5.73%, over budgeted projections year-to-date.
    • Outcome: Reports were acknowledged.

Administrative Reports

  • Quarterly Half-Cent Sales Tax Overview 💰
    • An additional $1.36 million has been invested in community projects since March, bringing the total invested to over $9.6 million from the 2018 half-cent sales tax. Over $12.3 million has been collected to date.
    • Key investments include Kid Space Park, Woodland Veterans Park, Expo fence/roof, Street Improvement projects, and the 45th Street project.
    • Updates were provided on Fire Station #1 and #3, fire engine replacement, fire training structure, 45th Street project, pavement overlays, Independent Street project, Kickapoo Street project, and Highland Street sidewalk project.
  • Lions Club Ball Fields Update
    • A report was given regarding the Lions Park ball fields, which are under a $1/year lease agreement with the YMCA.
    • The YMCA is responsible for field maintenance and minor repairs (e.g., plumbing issues in restrooms), while the City handles major repairs (sewer line, major water breaks, roof replacements).
    • City staff is coordinating with the YMCA and providing technical assistance to resolve a plumbing issue affecting restroom usability.
  • Santa Fe Depot Update
    • An update on the Santa Fe Depot visioning process indicated that feedback showed a strong desire for a museum component (50% in-person, 35% online) combined with other uses such as a visitor center, community/venue space, arts/performing arts center, farmers market, and restaurant.
    • Next steps include researching peer depots, updating cost estimates for building envelope study, exploring private, philanthropic, state, and federal funding options, and ongoing discussions with the Pottawatomie County Historic Society regarding lease agreements and future options.

Agenda Summary Table

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----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- The user wants a summary of a city council meeting. I need to extract the key information and structure it according to the specified sections and guidelines.

Plan:

  1. Announcements: Scan the transcript for dates, upcoming events, deadlines.
  2. Detailed Sections:
    • Key Decisions & Votes: Look for motions, seconds, and final votes (especially 7-0 passes). Note significant discussion points.
    • Financial Matters: Look for budget amendments, sales tax reports, grant agreements.
    • Public Comments: Summarize concerns and feedback from Rob Morris and Rick Young.
  3. Agenda Summary Table: Go through each item in the transcript, identify its description, and note the outcome (Approved, Denied, Withdrawn, Deferred, Acknowledged).

Let's break down the transcript section by section.

Transcript Analysis:

  • 00:00:12 - 00:01:50: Opening, roll call, prayer, pledge. No announcements.
  • 00:01:51 - 00:05:56 (Item 1: Citizen Participation):
    • Rob Morris:
      • "Impact City report" explanation request.
      • Homeless Resource Center: why "resource center" not "shelter" (to avoid neighborhood notification).
      • Depot: "50/50 split" museum/other is disingenuous; it's 50% museum, 10% next closest.
      • St. Benedict's: Kickapoo widening might tear out steps.
      • Rodeo: update on future use of grounds.
      • Commissioner comments rules.
    • Rick Young:
      • Requests a charter change on a future agenda for mayoral commissioners' representative government format to reflect and comply with "say it format" for citizens of wards 1-6.
  • 00:06:12 - 00:06:41 (Item 2: Consent Agenda):
    • Motion to approve, second.
    • Outcome: Passes 7-0. -> ✅ Approved
  • 00:06:41 - 00:07:55 (Item 3: Animal Control - Pet of the Week):
    • "Vanilla Float," 3-month-old puppy. Adoption fee waived, $25 deposit, $10 city tag.
    • Shelter has 36 dogs, 6 cats, 1 rooster. 3 dog adoptions, 2 cat adoptions, 5 reclaims.
    • Outcome: Presentation acknowledged.
  • 00:08:02 - 00:13:00 (Item 4: US Small Business Administration - Disaster Loans):
    • Presidential Declaration for 7 counties including Pottawatomie.
    • Offers physical loans and economic injury disaster loans.
    • Homeowners: apply FEMA first, then referred to SBA. Up to $200k for real estate, $40k for personal property.
    • Renters: up to $40k for personal property.
    • Businesses/Non-profits: up to $2M for physical damage (real estate, inventory, equipment) and economic injury (if closed May 2-8).
    • Low interest rates: Home 1.68%, Business 2.93%, Non-profit 1.87%. Up to 30 years.
    • Cover deductibles, no closing costs. Mitigation improvements available.
    • Application deadline: Physical damage 📅 August 29th; Economic injury 📅 March 29th next year.
    • Ways to apply: Seminole State College (Haney Center, Room 115, 9-6 M-F), disasterloanassistance.sba.gov, 1-800-659-2955.
    • Disaster Recovery Center (FEMA + SBA) coming this week.
    • Outcome: Presentation acknowledged.
  • 00:13:02 - 00:14:38 (Item 5: Funding Agreement - ODFA P3 Infrastructure Project):
    • Grant up to $750,000 for Main Street reconstruction project (Main Street bridge between Minnesota and Tucker).
    • Program uses portion of participating businesses' payroll income taxes.
    • 72 businesses benefit, 18 agreed to participate, 6 eligible.
    • Staff recommends approval.
    • Motion to approve, second.
    • Outcome: Passes 7-0. -> ✅ Approved
  • 00:14:38 - 00:24:29 (Item 6: Professional Services Agreement - Shawnee Twin Lakes Master Plan):
    • Agreement with Halff Associates Inc.
    • Follow-up from Lake Advisory Committee recommendation for area master plan.
    • Deals with best placement/coordination of recreation, commercial, residential uses.
    • RFP issued nationally, 4 responses, Halff Associates selected.
    • 9-month process, public input, stakeholder groups, public meetings.
    • Funding in place.
    • Nate Claire from Halff Associates spoke: working on similar project in Law
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