Meeting Summary
Announcements
- Pet of the Week: Ellie, an Australian Shepherd mix with lots of energy, is available for adoption at the city shelter.
- Surplus Property Auction: A public auction for declared surplus city property is scheduled for đ November 30th.
- Upcoming Events: Christmas events are being planned for the downtown area.
- Senior Center Success: The recent Senior Center open house and ribbon-cutting was well-attended by approximately 100 people, with positive feedback on the renovations and expanded services.
- Shop Local Reminder: Citizens are encouraged to "Shop Shawnee" during the upcoming holiday season to support local businesses and contribute to the city's sales tax revenue.
Key Decisions & Votes
- Consent Agendas Approved: The consent agendas for the City Commission, Shawnee Airport Authority, and Shawnee Municipal Authority were approved â (7-0 votes for all). These typically include routine administrative items.
- Water Connection Fees Ordinance: An ordinance was approved â to amend city code regarding water connection fees. This allows the city to plug or lock water meters upon unauthorized taking of city water services, rather than physically removing them, and imposes a $75 fee for this service.
- City Fee Schedule Update: A resolution was approved â to update the city fee schedule, formally establishing the $75 fee for the removal, plugging, locking, or resetting of city water meters due to unauthorized service.
- Board Service Limitations Amended: A resolution was approved â to amend the number of boards, commissions, authorities, and committees a person can serve on simultaneously. Previously limited to one, citizens can now serve on up to two non-conflicting boards, excluding the Mayor, City Commissioners, and City Manager. This aims to increase community participation.
- Surplus Property Declaration: A resolution was approved â to declare additional items of personal property as surplus, authorizing their sale by public auction on đ November 30th or disposal at the city's discretion if they do not sell.
- Municipal Authority Budget Amendment: A budget amendment for the Shawnee Municipal Authority Fund 501 was approved â . This amendment covers the financing costs related to the Oklahoma Water Resources Board (OWRB) 2019 Clean Water SRF promissory note for the wastewater treatment plant improvements.
- Digester Cleaning Bids âĄī¸ Deferred: Consideration of bids for digester cleaning at the Southside wastewater treatment plant was deferred âĄī¸ until the next meeting to allow staff more time to review all submitted bids.
- Executive Session for Municipal Judge Evaluation: The Commission approved â entering into an executive session to discuss the annual evaluation of the municipal judge. No action was taken following the executive session.
Financial Matters
- Police Department Renovation Update: TAP Architecture provided an update on the renovation of the police department at 912 East Independence. The project is 100% complete in design and is now ready for bids. The estimated construction cost is approximately $2.3 million, which is within the original budget range of $2 million to $2.5 million, excluding some items like dispatch furniture, UPS backup generator, and FF&E (furniture, fixtures, and equipment). The renovation includes secured parking, vehicle inspection bays, an outdoor area for 9-1-1 dispatch, and a new front elevation design.
- Water Meter Fees: The city formally established a $75 fee for services related to unauthorized taking of city water, specifically for plugging, locking, or resetting meters.
- Wastewater Treatment Plant Financing: A budget amendment was approved to cover the financing costs associated with the loan from the OWRB for improvements to the wastewater treatment plant.
- Digester Cleaning Bids: Multiple bids were received for digester cleaning at the Southside wastewater treatment plant, ranging from $216,000 to $375,000. Staff requested deferral for further review.
Public Comments
- No citizens came forward to speak during the public participation period.
Agenda Summary Table
| Agenda Item | Description | Outcome |
|---|---|---|
| Consent Agenda (City Commission) | Routine administrative items for the City Commission. | â Approved |
| Animal Control Update | Presentation on the "Pet of the Week" (Ellie). | âšī¸ Informational |
| Police Dept Renovation Update | Presentation by TAP Architecture on the 912 E Independence renovation project. | âšī¸ Informational |
| Water Connection Fees Ordinance | Amending city code for water meter plugging/locking upon unauthorized water use. | â Approved |
| City Fee Schedule Update | Establishing a $75 fee for water meter plugging/locking services. | â Approved |
| Board Service Limit Amendment | Allowing citizens to serve on up to two non-conflicting advisory boards. | â Approved |
| Surplus Property Declaration | Authorizing sale or disposal of additional city surplus items. | â Approved |
| Consent Agenda (Airport Authority) | Routine administrative items for the Shawnee Airport Authority. | â Approved |
| Consent Agenda (Municipal Authority) | Routine administrative items for the Shawnee Municipal Authority. | â Approved |
| Municipal Authority Budget Amendment | Covering financing costs for the wastewater treatment plant loan. | â Approved |
| Digester Cleaning Bids | Review of bids for digester cleaning at the Southside wastewater plant. | âĄī¸ Deferred |
| Executive Session - Municipal Judge Evaluation | Discussion of the annual evaluation of the municipal judge. | đĢ No Action Taken |