June 7, 2016 City Commission Meeting

Announcements

• Rezoning Application RZ-1053 (Agenda Item #5) was withdrawn by the applicant.
• Shawnee Public Library Concert in the Park: Sunday, 📅 June 5th, at 2 PM, featuring the Boulevard Brass Quintet. Families are welcome to bring picnic blankets to the park across from the library.
• Employee of the Month: Angie Gray, Police Department Dispatcher, was recognized as Employee of the Month for May for her 19 years of service, quick thinking, and dedication to officer safety.
• Proclamation: May 2016 was proclaimed Community Action Month, recognizing the Central Oklahoma Community Action Agency's 52-year history of promoting self-sufficiency.
• Proclamation: The week of 📅 May 15th to 21st was proclaimed National Law Enforcement Week, honoring the dedication and sacrifices of law enforcement officers.
• Shawnee Through It: An event is scheduled for 📅 this Saturday.
• Ada Foundation Health Week Kickoff: Scheduled for 📅 next week.
• Senior Strolls: A community walk will start at the Senior Center on 📅 May 25th at 5:30 PM.
• National Ride for the Wall: A large group of veterans will stop in Shawnee on 📅 May 31st as part of their cross-country ride to Washington D.C., staying overnight in the city.

Key Decisions & Votes

• Consent Agenda: The consent agenda was approved.
• Surplus Fire Truck: A resolution to declare a 1989 Ford Fire Department truck surplus and authorize its sale at auction was approved. The 27-year-old truck had no trade-in value, and funds from its sale will go to the general fund, potentially for new vehicle purchases.
• Preliminary Plat for Shawnee Fund (S-06-16): The preliminary plat for a development located east of Transportation Parkway, proposing 108 multi-family residential units across two lots, was approved with seven conditions.
• Preliminary Plat for Belmont Park Phase 2 (S-09-16): The preliminary plat for an 8.5-acre property at the northeast corner of MacArthur and Acme, proposing 20 duplex lots and two commercial lots, was approved with four conditions. A key condition requires the applicant to obtain a letter from the pipeline easement company regarding building restrictions over the easement.
• Final Plat for Rolling Hills Phase 1 (S-11-16): The final plat for the first phase of the Rolling Hills development, located at the northwest corner of Main and Bryan Avenue, was approved with three conditions. This phase includes 13 single-family lots (12 new builds) and a community center.
• Ordinance Amending Zoning Code (Section 22-165.7): An ordinance amending the zoning code to allow ground floor residential use in the Central District (C-4) was approved. This is intended to provide more affordable housing options downtown. Conditions include requiring a conditional use permit and ensuring that commercial use remains at the frontage of the site (at least 50% primary use).

Financial Matters 💰

• Preliminary Capital Budget Miscellaneous Fund (FY 2016-2017): Presented, outlining revenues from various sources (e.g., street lights, oil & gas permit fees) and expenditures for specific funds like the Fire Fund and Workman's Comp.
• Preliminary Capital Budget Fund 301 (FY 2016-2017): Presented, detailing capital revenues, including $2.4 million in sales tax and an SMA refund. Proposed projects include IT equipment, a new HR vehicle, four police units, and two fire vehicles (an engine and a ladder truck, with a proposed lease payment of $109,000/year). Other projects include Santa Fe Depot roof repairs and ballfield lighting.
• Preliminary Capital Budget Street Fund 302 (FY 2016-2017): Presented, showing an estimated $8 million in sales tax revenue for street projects. Budgeted items include $250,000 for sidewalks and ADA ramps.
• Sales Tax Report:
  • May sales tax collected totaled $1,493,000, which is 1.83% higher than the previous year.
  • Use tax collected was $114,000, a 55% increase from last year.
• Bids for FY 15-16 Sidewalk ADA Handicap Ramp Project: Two bids were received: Rudy Construction Company ($546,350) and Parathon Construction LLC ($311,550). The decision on these bids was deferred to the 📅 June 6th meeting for further review.
• Bids for FY 15-16 Rehab Concrete Streets Project: Two bids were received: GCC Enterprises Incorporated ($470,850) and Parathon Construction LLC ($337,750). The decision on these bids was also deferred to the 📅 June 6th meeting.

Public Comments

• Shawnee Public Library: Hearing Winslow invited the public to a concert in the park on 📅 June 5th.
• Zoning Ordinance Public Hearing: No members of the public spoke in opposition or favor of the proposed ordinance to allow ground floor residential use in the C-4 district.

Other Important Discussions

• Airport Authority Administrative Report:

  • ILS Outer Marker Decommissioning: The FAA is considering decommissioning the outer marker on the airport's Instrument Landing System (ILS). This could lead to the ILS being declared out of service, impacting pilots' ability to land in inclement weather. The Airport Manager recommended adopting the proposed budget and waiting for the FAA's final determination, but also suggested budgeting for a Distance Measuring Equipment (DME) upgrade (estimated $55,000) in the next couple of years, which would replace the outer marker's capabilities. A resolution or letter of support from the city/airport authority to the FAA was also suggested.
  • T-Hangar Project: A potential $1.1 million T-Hangar project was discussed, broken into three phases (design, construction of taxiways/ramps, construction of T-hangars). The FAA would cover 90% of taxiway/ramp costs ($625,000), the airport would budget $72,000, and the city would contribute $114,000. The Shawnee Industrial Authority (SIA) is open to partnering to finance the T-hangars themselves (estimated $350,000 loan). The return on investment for the T-hangars is estimated at 10-15 years.

• Commissioners Comments:

  • Congratulations were extended to the new police chief and the Shawnee High School baseball team for winning their championship two years in a row.
  • Appreciation was expressed for the Shawnee Municipal Authority team's work, the Emerald Forest Neighborhood Association's efforts on planning unit development, and the volunteers at Trash Shop Day.
  • The need for the Planning Department to be fully staffed and for city codes to be updated was emphasized.
  • A request was made to consider adding lights along the Bryan Street pathway for pedestrian safety.

Agenda Summary Table