April 22, 2016 City Commission Meeting

Announcements

• Shawnee 2016 Student and Teacher Delegation to Japan: The delegation, consisting of several young ladies and their teachers, was introduced. They are preparing for an exchange trip to Japan.
• Employee of the Month: Jeff Gardner was recognized as April 2016's Employee of the Month for his dedication and assistance at the Expo Center during a transition period. He was on a planned vacation and not present.

Key Decisions & Votes

• Consent Agenda Approval: The consent agenda was ✅ Approved.
• Deferral of Item 9: An agenda item concerning a Planning Commission matter was ❌ Deferred due to the Planning Commission not having acted on it yet.
• Surplus Property Declaration & Sale: A resolution was ✅ Approved to declare Lots 5 and 6 of the Yagy Addition as surplus property. Staff is authorized to solicit sealed bids for its sale, with a minimum bid of 💰 $300,000. Bids will be opened at the 📅 June 6th meeting.
• Shawnee Veterans Memorial Funding: A request from the Shawnee Veterans Memorial Committee was ✅ Approved. The city will provide 💰 $30,000 this fiscal year to purchase granite panels and will reserve an additional 💰 $30,000 in next year's budget as matching funds to complete the memorial.
• Timbers Park Preliminary Plat: The preliminary plat for Timbers Park (a replat of Block 12, Timbers Edition) was ✅ Approved with four conditions. This involves subdividing 1.12 acres into four lots, while retaining about half for park/detention space.
• Timbers Park Final Plat: The final plat for Timbers Park was also ✅ Approved with four conditions.
• Emergency Operations Center (EOC) Remodel Contract: Staff was ✅ Authorized to enter into a contract for 💰 $28,478.54 to remodel the EOC. The project includes replacing wall covering, removing two non-load-bearing walls, and installing new laminate flooring.
• Budget Amendment for EOC Remodel: A budget amendment was ✅ Approved to cover the cost of the EOC remodel.
• Employee Health Insurance Plan: The recommendation to stay with Blue Cross Blue Shield was ✅ Approved. The city will adopt the proposed rates, with the 6.2% increase in premiums being split 50/50 between the city and employees. This means the city will contribute an additional 💰 $81,000 annually.
• Union Street Sidewalk Project Bids: Bids for the Union Street Sidewalk project were acknowledged and ❌ Deferred for further review by staff.
• Auditorium HVAC Project Bids: Bids for the Auditorium HVAC project were acknowledged and ❌ Deferred for further review by staff.
• Municipal Authority Consent Agenda: The Municipal Authority's consent agenda was ✅ Approved.
• Refinancing OWRB Loan: Staff was ✅ Authorized to pursue Option 3 for refinancing the Oklahoma Water Resources Board (OWRB) loan, which involves refinancing through another financial institution to potentially save the city 💰 $160,000 over the loan's remaining 10-year term. A detailed package, including fees, will be brought back for final approval.

Financial Matters

• Sales Tax Report: The sales tax report was acknowledged. Sales tax revenue is up 💰 $126,000, an 8.8% increase over last year, and 4.48% overall fiscal year-to-date. The city anticipates paying off the Marketplace rebate sooner than expected. Top 10 revenues are up over 5%, with alcohol tax performing well. Utilities revenue is down due to a mild winter.
• OWRB Loan Refinancing: Discussion centered on the potential to save approximately 💰 $160,000 by refinancing the OWRB loan through a different institution, as the OWRB's own refinancing efforts offer only 30% of the savings to the city.

Public Comments

• No citizens came forward to participate during the "Citizens Participation" agenda item.

Agenda Summary Table