City Commission Meeting

March 21, 2016 City Commission Meeting

Monday, March 21, 2016 Shawnee, OK
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Meeting Summary

Announcements

  • 📅 Arbor Week Proclamation: The City of Shawnee was recognized as a 2015 Tree City USA community for the 12th consecutive year. The Shawnee Beautification and Enhancement Committee will plant a tree at Larch Miller Park (900 N Broadway) on March 17th at 4 PM.
  • 📅 City-wide Trash Off Day: Mark your calendars for April 9th at 9 AM at Kidspace Park.
  • 📅 Special Call Workshop Meeting: A workshop meeting is scheduled for Friday, March 25th, at the Expo Center, starting at 9 AM. Lunch will be served, and commissioners are asked to forward any additional topics for the agenda.
  • Daylight Savings Time Change: A reminder to adjust clocks.

Key Decisions & Votes

  • Consent Agenda Approval: The consent agenda was approved after a brief discussion regarding item 1e, which clarified that salary changes and leave payouts were for three police officers who recently retired after 25-30 years of service.
  • Ordinance for General and Runoff Elections: An ordinance calling for general and runoff elections for Mayor, Ward 2, Ward 3, Ward 4, and to fill the unexpired term of Ward 1 was approved with an emergency clause. Discussion clarified that a provision for automatic election of a remaining candidate (if another candidate dies or removes from the city/ward) applies only during the campaign before being sworn into office.
  • Shawnee Branding Report and Plan: The comprehensive branding concept and plan for the City of Shawnee was approved. Staff enthusiastically recommended the plan, noting that several organizations (Visit Shawnee Inc., Historic Shawnee Alliance, Safe Events for Families) have already adopted elements of the brand. The plan allows flexibility in color usage for different departments (e.g., black for police, red for fire) and includes future wayfinding initiatives.
  • Amended Agreement with Safe Events for Families: An amended agreement was approved to combine the "Trail Days" event with the "Glory Days Fourth of July Celebration." This amendment provides additional funding to Safe Events for Families to enhance Trail Days (June 17-18) by including fireworks and other features previously part of Glory Days, which is being discontinued due to a lack of organizational structure. The fireworks show on June 18th will be modified for a downtown location, with $10,000 allocated for the display.
  • Resolution of Support for Oklahoma Education Funding: A resolution expressing support for Oklahoma education initiatives and increased education funding was approved. The resolution highlighted significant state budget cuts to education and the need for legislative and gubernatorial awareness and action.

Financial Matters

  • 💰 Municipal Retirement Fund Payment: A routine lump sum payment from the defined benefit plan for Chris Dunlap was approved.
  • 💰 Lease of City Property: The lease of city property located at the northeast corner of Leo Street and West Peck Road, for pasture land, was approved and awarded to Toddy Stalkery. The new lease is $1,000 more per year than the previous agreement.
  • Audit or Mage Viec Project Bids: Bids for the Audit or Mage Viec Project were discussed. Only one bid was received from SE Harsty and Company (Hardisty Team) for a base bid of $633,028, with alternates for LED lighting and ceiling tile replacement. Staff recommended deferring the item to the next meeting to investigate the low number of bids and discuss with contractors.

Public Comments

  • Animal Shelter Concerns: One citizen, Darn Gamebro, inquired about updates on the animal shelter, specifically regarding the removal of the gas chamber and the onboarding of vet care. The Mayor advised her to contact the city manager's office directly, as the item was not on the current agenda for discussion.

Agenda Summary Table

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