Meeting Summary
Announcements
- 📅 October 5th, 5:30-6:30 PM: A special call public meeting will be held to discuss "Brand and Community Image" with a consultant hired by Visit Shawnee Inc. This will be an open public meeting.
- 📅 October 7th: The Park Assessment report, being finalized by the city's consultant, will be discussed at the Planning Commission meeting.
- 📅 October 19th: The draft Park Assessment will be presented to the City Commission for formal adoption.
- 📅 October 19th (tentative): A Request for Qualifications (RFQ) for an architectural firm to develop plans for Fire Station #2 (new or renovation) is expected to be presented to the Commission for approval to seek firms.
- 📅 Tomorrow (day after meeting), 2:00 PM: The Community Market will hold its groundbreaking celebration at 1125 East Main.
- The Historic Shawnee Alliance is participating in the Keep Oklahoma Beautiful paint day project at 114 West Main. Over 30 volunteers from OBU athletics, Finley & Cook firm, Bethel High School, and the Citizen Potawatomi Nation (CPN) have contributed to the building's transformation.
Key Decisions & Votes
- Ordinance Prohibiting Parking: The Commission approved Ordinance No. 6938, Chapter 16, which prohibits parking on Plaza Drive (east from Kickapoo, both sides) and West Slover Street (west from Leo Street to the Canadian River, both sides). An emergency clause for this ordinance was also approved.
- Demolition Appeal for 1415 East 10th Street: The appeal by Elaine Taylor against an administrative order requiring the demolition of a residential structure at 1415 East 10th Street was denied. The property has a history of maintenance issues since 2013, including fire and structural damage, and the owner failed to appear at multiple hearings or complete required work.
- Airport Concrete Apron Project: The Airport Authority approved an agreement with HW Lochner Inc. for an Oklahoma Aeronautics Commission (OAC) funded concrete apron project. The OAC will fund 95% of the estimated $250,000 project to replace a portion of the asphalt apron with a concrete pad for heavier aircraft. The City's 5% match is approximately $12,500.
- Airport Budget Amendment: A budget amendment for the Airport budget to account for new grant funds and insurance proceeds (related to the OAC project and previous lightning strike damage) was approved.
Financial Matters 💰
- Sales Tax Report: The September sales tax collection was $1,494,000, which is $67,000 over last year and $81,000 over 2013. The fiscal year-to-date sales tax is up 4.35%, exceeding the budgeted 2% increase.
- Main Street Streetscape Project Bids: Three bids were received for the Main Street Streetscape Project, ranging from $3.1 million to $4.5 million. These bids are significantly higher than the available funding of approximately $2.7 million. The item was deferred for further review and to explore additional funding options or project adjustments.
- Emergency Generator Bids (North Radio Tower): Four bids were received for an emergency generator, ranging from $30,995 to $52,405. These bids came in under the estimated $70,000. The item was deferred for staff to review and make a recommendation.
- Radio Tower Site Antenna System Bid: One bid of $35,935 was received, which is under the estimated $53,000. The item was deferred for staff to review and make a recommendation.
Public Comments
- No citizens came forward to speak during the "Citizens Participation" agenda item.
Agenda Summary Table
| Agenda Item | Description | Outcome |
|---|---|---|
| Consider approval of the consent agenda | Approval of routine administrative items. | ✅ Approved |
| Citizens participation | Opportunity for citizens to address the Commission. | No public comments |
| Consider an ordinance prohibiting parking on Plaza Drive and West Slover Street | Ordinance No. 6938, Chapter 16, prohibiting parking on specific sections of Plaza Drive and West Slover Street. | ✅ Approved |
| Emergency Clause for Ordinance No. 6938 | Approval of an emergency clause for the parking ordinance. | ✅ Approved |
| Consider approval of Municipal Retirement Fund | Routine approval related to the municipal retirement fund. | ✅ Approved |
| Discussion, consideration, or possible action on Elaine Taylor's appeal of an administrative order requiring the demolition of the residential structure located at 1415 East 10th Street | Appeal against an order for demolition due to long-standing maintenance and structural issues. | ❌ Denied |
| Consider bids for Main Street Streetscape Project from Beard Street to Oklahoma Avenue | Review of bids for the streetscape project, with bids exceeding available funding. | 🔄 Deferred |
| Consider bids for Emergency Generator for North Radio Tower | Review of bids for an emergency generator installation. | 🔄 Deferred |
| Consider bids for Radio Tower Site Antenna System | Review of bids for an antenna system for the radio tower. | 🔄 Deferred |
| Acknowledge the sales tax report | Review of the city's sales tax collection figures for September and fiscal year-to-date. | ✅ Acknowledged |
| Airport Authority: Consider approval of the consent agenda | Approval of routine administrative items for the Airport Authority. | ✅ Approved |
| Airport Authority: Consideration, discussion, and possible action on an agreement for service with HW Lochner Inc. regarding an Oklahoma Aeronautics Commission funded concrete apron project | Agreement for a 95% state-funded project to install a concrete apron for heavier aircraft. | ✅ Approved |
| Airport Authority: Budget amendment Airport budget for new grant funds and insurance proceeds | Amendment to the airport budget to incorporate new grant funds and insurance payouts. | ✅ Approved |
| Municipal Authority: Consider approval of the consent agenda | Approval of routine administrative items for the Municipal Authority. | ✅ Approved |
| Municipal Authority: Any new business | Opportunity for new business items for the Municipal Authority. | No new business |