City Commission Meeting

June 11, 2015 City Commission Meeting

Thursday, June 11, 2015 Shawnee, OK
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Meeting Summary

Announcements

  • The Mayor invited Commissioners to volunteer for the Shawnee Veterans Committee, which meets 📅 Tuesdays at 4:00 PM weekly.

Public Comments

Citizens addressed the council on two main topics:

  • Shawnee Veterans Memorial Park & Museum: Bill Ford and Tom Saran of the Shawnee Veterans Memorial Committee provided an update on the park's progress, noting over $300,000 in donations. They proposed establishing a Veterans Museum, suggesting the municipal auditorium's stage area as a potential 2,000 sq ft location. They requested the Commission appoint a member to work with them on this initiative. Tom Smith added that the committee has over 8,000 names of Oklahoma KIA veterans to honor on future granite panels.
  • Ward 1 Vacancy: Representative Justin Wood urged the council to fill the vacant Ward 1 Commissioner seat, emphasizing the importance of citizen representation and the principle of "taxation without representation." He stated the council has the power to fill the seat either by appointment or special election and should do so without further delay.

Key Decisions & Votes

Ward 1 Vacancy

The council addressed the vacant Ward 1 Commissioner seat, which has been open for over a month.

  • A motion to hold a special election to fill the unexpired Ward 1 vacancy ❌ failed.
  • A subsequent motion to appoint Del Kerbs to the Ward 1 position ❌ failed.
    • Outcome: The Ward 1 vacancy remains unfilled.

Rezoning for Industrial Wood Treatment Plant

  • Ordinance to Rezone Property (Case PO9-115): The council considered and approved an ordinance to rezone approximately 30 acres at Harrison Street north of Wolverine Road from A1 Rural Agriculture to I3 Heavy Industrial.
    • Discussion: Staff reported the rezoning would facilitate the construction of an industrial wood treatment plant by Universal Forest Products Inc., a large company with 80 facilities nationwide. The plant would use a closed, copper-based pressure treatment process, heavily regulated by state and federal agencies, with minimal water usage and no environmental contamination risk. The company projects around 100 employees within three years. The rezoning is consistent with the city's Comprehensive Plan.
    • Conditions: The approval included conditions, notably a fee in lieu of sidewalk construction, as sidewalks are not present in the vicinity and funds would be better utilized elsewhere in the city.
    • Outcome: ✅ Approved with conditions.
  • Preliminary Plat for North Harrison Industrial Park: Following the rezoning, the preliminary plat for the North Harrison Industrial Park was also presented and approved.
    • Outcome: ✅ Approved.

Motorola Lease Agreement Renewal

  • A resolution approving the renewal of a lease agreement with Motorola Credit Corporation was considered. This is year three of a seven-year agreement covering dispatch radio consoles, mobile and portable radios for police and fire departments, and upgrades to tower sites and repeaters.
    • Outcome: ✅ Approved.

Municipal Auditorium HVAC Project

  • The council considered bids for HVAC system design and construction administration for the Municipal Auditorium.
    • Discussion: Staff recommended awarding the contract to Fosdick & Hilmer. The design phase is estimated at 6-8 weeks, followed by 6-8 months for construction. The total project budget is $600,000, with the design and construction administration fees totaling $32,000 (approximately 8.5% of the construction cost).
    • Outcome: ✅ Contract awarded to Fosdick & Hilmer for design and construction administration.

City Manager Contract

  • Following an executive session, the council considered and approved a revised contract for Justin Erickson for the performance of duties as City Manager.
    • Outcome: ✅ Revised contract approved.

Shawnee Municipal Authority (SMA) Litigation Counsel

  • Following an executive session, the Shawnee Municipal Authority considered matters regarding potential claims and litigation in Case No. CIB 2015-031, Citizens Potawatomi Nation vs. Shawnee Municipal Authority.
    • Outcome: ✅ Motion passed to hire William David McCullough to provide representation and seek mediation in this matter.

Financial Matters

  • FY 2015-2016 Budget Approval: The council held a public hearing and subsequently approved the budget for the fiscal year 2015-2016.
    • Highlights: The budget projects a year of stability.
      • General Fund: Budgeted at 💰 $21.6 million, with 81% allocated to salaries for essential services (police, fire, code enforcement, parks). It includes funding for demolition activities (targeting 30-35 dilapidated structures annually) and a 2.5% merit pay increase for non-union employees. A 3% increase in sales tax revenue is projected. The fund balance is $4.8 million.
      • SMA Budget: Proposed at 💰 $19.7 million, focusing on master plan implementation with $1 million allocated each for water and sewer improvements. Engineering for a filter rehab project is included, with hopes for full funding in the next fiscal year. The fund balance is $1.6 million.
      • Airport Authority: Estimated revenues and expenditures of 💰 $976,000. Plans include exploring new hangar construction due to full occupancy and a grant request to the FAA for a new weather station, apron lighting, and a beacon totaling $424,000.
      • Capital Improvement Fund: 💰 $4.4 million, with $1.6 million for debt service (Expo parking lot, airport walking trail, municipal pool, communication towers). Remaining funds are for police units, a final payment for a fire engine, miscellaneous equipment, and HVAC for the municipal auditorium.
      • Street Improvement Fund: Proposed 💰 $8.8 million for quality-of-life projects, including trails, sidewalks, ADA accessibility, concrete and asphalt street rehabilitation, South Picabo Street, and the Main Street streetscape project.
    • Outcome: ✅ Approved and ✅ Adopted by resolution.
  • Raw Water Valve Motor Operator Bids (SMA): The Shawnee Municipal Authority considered three bids for a raw water valve motor operator for Twin Lakes 1, Twin Lakes 2, and West Watkins. This project would allow remote control of raw water valves from the water plant, significantly improving efficiency and response time.
    • Outcome: 🔄 Deferred to the June 15th meeting for award.

Commissioner Comments

Commissioners collectively commended the Emergency Management, Police Department, and Fire Department for their exceptional service and bravery during recent severe weather and flooding events, specifically mentioning water rescues and street department efforts. They also praised the city staff for their support. Additionally, a Commissioner inquired about the progress report for Optimist Park, requesting an update for a concerned citizen. The Mayor also highlighted the success of a recent "Health Week" event, including a "glow run" at Boy Scout Park, praising the volunteers and community participation.

Agenda Summary Table

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[00:00:13] good evening ladies and gentlemen I'd [00:00:15] like to call to order the border city [00:00:17] commissioners for shawnee el alma for [00:00:19] june first call the roll please here [00:00:23] there here here here here damn o'clock [00:00:31] if you're able to stand please stand [00:00:33] with me and we will recite the Lord's [00:00:35] Prayer our Father who art in heaven [00:00:44] really biking but I will be done on [00:00:48] earth as it give us this day our daily [00:00:52] bread and forgive us our trespasses as [00:00:56] we forgive those who trespass against at [00:00:59] least on education that deliver our [00:01:02] sweet evil provides common our flag [00:01:09] salute to season will be led by mr. [00:01:11] Tom's ran veteran [00:01:19] to the 50 United States America and to [01:04:03] the family [01:04:07] item number 5000 I got to reconvene I'm [01:04:10] sorry our city commission meeting and [01:04:13] item number 15 is discussion and [01:04:15] consideration and possible action in to [01:04:18] enter into executive session for the [01:04:19] purpose of finalizing a contract with [01:04:21] just an Eriksen for performance of [01:04:23] duties as city manager pursuit to 250 s [01:04:27] discussing the employment hiring [01:04:28] appointment demotion discipline [01:04:30] resignation of any individual salary [01:04:32] public officer arts employed Cheryl [01:04:35] entertain a motion in this matter sonu [01:04:38] I'm taking motion and second ones vote [01:04:44] make vice mayor [

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