Meeting Summary
Announcements
- 📅 Current City Manager Transition: Brian will be with the city until the end of December.
- 📅 Search Firm Proposals: The city aims to receive Request for Qualifications/Proposals (RFQ/RFP) from professional search firms for the permanent City Manager position by the first City Commission meeting in January.
- 📅 Interim City Manager Contract: Salary and contract details for the newly appointed Interim City Manager, Justin Erickson, will be determined and worked out by the next City Commission meeting.
Key Decisions & Votes
- Interim City Manager Appointment: Following an executive session, the City Commission voted to appoint Justin Erickson as the Interim City Manager. The terms of his contract and salary will be finalized by the next City Commission meeting.
- Permanent City Manager Search Process:
- The Commission approved the use of a professional search firm to assist in the selection of a permanent City Manager.
- City staff, led by Tammy, will initiate the Request for Qualifications/Proposals (RFQ/RFP) process to solicit bids from search firms.
- Commissioners are tasked with providing input to refine the city manager job description and qualifications, which will be compiled by Tammy.
- A search committee, including community members (Joe Ford, Chuck Skillings, Randy Smith, John Crywicki, and a tribal representative) and potentially rotating City Commissioners, will be formed to narrow down candidates. The final interviews will be conducted by the full City Commission.
- The importance of confidentiality for applicants during the initial stages of the search was emphasized.
Financial Matters
- Search Firm Costs: Discussion included the potential cost savings of advertising directly versus hiring a professional search firm. The Commission ultimately decided that a professional search firm would likely yield better candidates and maintain confidentiality, justifying the expenditure. Specific costs or budget allocations for the search firm were not determined at this meeting, but will be part of the RFQ/RFP process.
- Interim City Manager Salary: The salary and contract for Interim City Manager Justin Erickson are pending determination and will be finalized at the next meeting.
Agenda Summary Table
| Agenda Item | Description | Outcome |
|---|---|---|
| Discussion, consideration, and possible action to determine the process for appointment of an interim city manager | Discussion on the immediate need for an interim city manager to ensure continuity of city operations. | Discussion held, decision moved to executive session. |
| Discussion, consideration, possible action to determine the process for selection of a permanent city manager including the formation of a search committee | Discussion on forming a search committee with community members, defining qualifications, and the use of a professional search firm. | ✅ Approved the use of a professional search firm; City staff to lead the RFQ/RFP process; Commissioners to provide input on job description. |
| Discussion and consideration possible action to enter into executive session for the purpose of interviewing or naming specific individuals to serve as interim city manager | Motion to enter executive session to discuss interim city manager candidates. | ✅ Approved (motion carries, entered executive session). |
| Consideration and possible action on matters discussed in executive session for the purpose of interviewing or naming a specific individual to serve as interim city manager | Action following executive session regarding the interim city manager appointment. | ✅ Justin Erickson appointed Interim City Manager. Salary and contract details to be finalized by the next City Commission meeting. |