October 3, 2012 City Commission Meeting

Announcements

• 📅 Fire Prevention Week: Mayor West Mauldin proclaimed October 7-13, 2012, as Fire Prevention Week. The Shawnee Fire Department will host its annual clown program at local schools and a public event at the Expo on Thursday night. Citizens are encouraged to develop and practice home fire escape plans.
• 📅 Airport Fly-in and Pancake Breakfast: The 5th annual Airport Fly-in and Pancake Breakfast will be held this Saturday (October 6, 2012). Breakfast for pilots starts at 7:00 AM, gates open to the public at 8:00 AM, and the air show begins around noon. Approximately 3,000 attendees are expected.

Key Decisions & Votes

• Approval of Agenda: The meeting agenda was ✅ Approved.
• Approval of City Commission Consent Agenda: The consent agenda was ✅ Approved, with Item D removed for separate discussion.
• Authorization of Bids for Airport Pedestrian and Trail Project: The Council ✅ Approved authorizing staff to solicit bids for the reconstruction of the Airport Pedestrian and Trail project.
  • The existing 8-foot asphalt trail, approximately 3.5-4 miles long, is in poor condition and requires complete reconstruction from the base up.
  • The new trail will be 10 feet wide, meeting Federal Highway Administration standards for dual-purpose use, and will feature a stabilized subgrade base with a 4-inch asphalt surface.
  • The project also includes new fencing along Airport Drive and earthwork to create a wider embankment.
  • The estimated construction cost is $690,000. Funding includes $400,000 from debt refinancing and $10,000 from the tobacco window, with additional funds potentially from the library roof project.
  • Authorizing bids does not obligate the city to proceed if costs are too high.
• Bids for Snow and Ice Removal from Streets: The Council ✅ Approved awarding the contract for snow and ice removal services to BDC Holmes. This service will assist in clearing critical city facilities like fire stations, police stations, City Hall, hospitals, and ambulance stations, freeing up city street crews for other areas.
• Approval of Shawnee Municipal Authority Consent Agenda: The Municipal Authority consent agenda was ✅ Approved.
• Bids for THM Analyzer: The Municipal Authority ❌ Deferred action on the bid for a THM (Trihalomethane) analyzer to the next meeting for further review.
  • One bid was received from Parker Hannifin Corporation for 💰 $35,790.
  • The analyzer will allow the city to conduct in-house tests for disinfection byproducts in water, providing immediate results instead of waiting 20-30 days for lab results, which is crucial for upcoming Phase 2 regulations in March 2013.
• Bids for Replacement Screw Pump: The Municipal Authority ❌ Deferred action on bids for a replacement screw pump at the North Side plant to the next meeting for further review.
  • Four bids were received: JS Heron Company (💰 $234,500), Howard East Struck (💰 $370,000), Wind Construction (💰 $203,000), and Urban Contractors (💰 $259,000).
  • This is the third of three 1981-model screw pumps (large augers that move water) to be replaced or rebuilt at the plant.
• Approval of Shawnee Airport Authority Consent Agenda: The Airport Authority consent agenda was ✅ Approved.
• Litigation - Anthony J. Grasso vs. City of Shawnee: Following an executive session, the Council ✅ Approved accepting the mediation decision in the Grasso case.
• Litigation - Patricia Sweeny Case: Following an executive session, the Council ✅ Approved settling the civil and workers' compensation case with Patricia Sweeny as discussed.

Financial Matters

• Airport Pedestrian and Trail Project: Estimated construction cost of 💰 $690,000. Partially funded by 💰 $400,000 from debt refinancing and 💰 $10,000 from the tobacco window.
• New Sludge Truck: The Utility Department acquired a new sludge truck for 💰 $34,000. This single vehicle replaces two older pieces of equipment that would cost an estimated 💰 $800,000 to replace new, resulting in significant savings and reduced maintenance.
• THM Analyzer Bid: One bid received for 💰 $35,790.
• Replacement Screw Pump Bids: Bids ranged from 💰 $203,000 to 💰 $370,000.

Public Comments

• No citizens came forward to speak during the public participation segment.

Administrative Reports

• 45th Street Paving Project: The city engineer reported on the 45th Street paving project (Kapoo to Leo Street) by Nash Construction Company. After completion, the street was deemed rough. The city employed a testing lab to profilograph the road with a laser sensor, identifying areas that did not meet specifications. The contractor has acknowledged the issues and will diamond grind the imperfections within the next two weeks. The city is holding off on other projects under this annual maintenance contract until 45th Street is acceptable.
• New Sludge Truck: The utility director showcased a new sludge truck, highlighting its cost-effectiveness and efficiency.
• Expo RV Parking: Commissioner Stevens noted that 480 RVs at the Expo were very appreciative of the new parking lot and 50-amp electrical plugs.
• Street Maintenance: Commissioner Herod complimented the street department for patching major potholes on Kikoo.

Agenda Summary Table