September 21, 2012 City Commission Meeting

City Council Meeting Summary – 📅 September 17th, 2012

Announcements

• Planning Commission Special Meeting: A special meeting of the Planning Commission is scheduled for 📅 October 10th, 2012, to discuss the rezoning case P1-13-12.
• Rezoning Case P1-13-12 Deferred: The City Commission deferred action on the rezoning property at 204 North Luiso until their meeting on 📅 November 5th, 2012, to allow commissioners more time to review the extensive packet after the Planning Commission's recommendation.
• Tourism Advisory Board Status: The ordinance to repeal the Tourism Advisory Board (Ordinance 2487 NS) was approved, but its emergency clause failed. This means the repeal will take effect in 30 days (around 📅 October 16th, 2012). In the interim, the original Ordinance 2487 NS will take effect on 📅 Thursday, September 20th, 2012, but there will be no appointed board members during this period.
• Snow and Ice Removal Bids: Staff will review the received proposal and present a recommendation at the next City Commission meeting.

Key Decisions & Votes

• Agenda Approval: The agenda was approved with modifications, including moving Item 5 (rezoning) to follow Item 2 (consent agenda) and reversing the order of Items 9 and 10 (Tourism Advisory Board ordinances).
• Consent Agenda: The consent agenda was approved.
• Rezoning Property at 204 North Luiso (P1-13-12): A public hearing was held regarding the rezoning of property at 204 North Luiso from C3 (Automotive Commercial and Recreation) to C4 (Central Business) with a conditional use permit. The item was deferred to November 5th, 2012, to allow commissioners sufficient time to review the comprehensive information expected from the Planning Commission's special meeting.
• Intergovernmental Agreement with ODOT: A resolution authorizing an intergovernmental agreement between the Oklahoma Department of Transportation (ODOT) and the City of Shawnee regarding the construction and maintenance of state highways within city limits was approved. This agreement formalizes the city's responsibility for mowing rights-of-way and drainage ditches along state highways within city boundaries.
• Lease of Mineral Rights to Texoma Land Consultants Inc.: An offer to lease mineral rights on approximately 16.5366 acres (located west of Highway 102 to the east shore of Lake Number One, from Independence South to Lake Road) was approved. This is an addition to existing leases, prompted by a successful oil well drilled in a nearby section. The lease includes a 500-foot protected zone from homes and the lake for drilling operations.
• Conditional Use Permit Extension for Ryan and Melanie Boyd: A request for a two-year extension of a conditional use permit to temporarily utilize a mobile home at 15305 Patterson Road while building a permanent home was approved. Commissioners noted the rural nature of the area and the progress made on the new home.
• Ordinance to Repeal Tourism Advisory Board (Ordinance 2487 NS): An ordinance to repeal Ordinance Number 2487 NS, which had replaced the Tourism Advisory Committee with a Tourism Advisory Board, was approved.
  • Emergency Clause for Repeal Ordinance: A separate motion to adopt the emergency clause for the repeal ordinance failed (3-2 vote, requiring 5 votes). This means the repeal will take effect in 30 days, not immediately.
• Municipal Pool Advisory Committee Appointments: The Mayor's appointments for an advisory committee for improvements to the Shawnee Municipal Pool were considered. The list included Terry West, Richard Finley, Nley Ford, John Sells, John Winterringer, and James Bryce. Commissioner Herod proposed adding Carrie Simmons, which was accepted. The committee, now with seven members, will explore options for the pool (renovation vs. new build) within a budget, with plans for public input. The appointments were approved.
• Bids and Proposals for Snow and Ice Removal: One proposal was received from BDC Homes LLC for a skid steer loader with a 10ft snow plow, salt spreader, and operator at rates of $140/hour (weekdays/weekends) and $160/hour (holidays). Staff requested to defer action to allow for review and potential negotiation of additional contracts.
• Shawnee Municipal Authority: Midland Waterline Project: Staff recommended awarding the Midland waterline project to Jordan Contractors for $495,000.18. This bid was significantly lower than other proposals. The recommendation was approved.

💰 Financial Matters

• ODOT Agreement: The intergovernmental agreement with ODOT clarifies that the City of Shawnee is responsible for the costs of mowing state highway rights-of-way and maintaining drainage ditches within city limits, with no funds provided by the state.
• Mineral Rights Lease: The city will receive revenue from the newly approved lease of mineral rights.
• Sales Tax Report: Sales tax revenue was up $18,000 compared to last year. However, the city is down $100,000 overall for the last three months when compared to the budgeted 2.5% increase. Other revenues, such as franchise fees, are performing well, showing a 10-20% increase, which helps keep the city on target overall.
• Snow and Ice Removal Bids: The sole bid received from BDC Homes LLC proposed hourly rates of $140 for standard hours and $160 for holidays.
• Midland Waterline Project: The project was awarded for $495,000.18, which was noted as a very favorable bid, being approximately half the cost of the highest bid received.

Public Comments

• No citizens came forward to speak during the designated "Citizens Participation" section.

Agenda Summary Table