Meeting Summary
Announcements
- A special meeting has been scheduled for 📅 Thursday, August 16, 2012, at 6:30 PM. This meeting will involve the newly created tourism entity's board of directors to discuss contracting for the operation of a Convention and Visitors Bureau and arranging for the transition of operations.
Key Decisions & Votes
- Contract with Shawnee Area Chamber of Commerce for Convention and Visitors Bureau (CVB) Operations:
- A motion to adopt a committee's recommendation to negotiate a renewed contract with the Shawnee Area Chamber of Commerce for the operation of the Convention and Visitors Bureau failed by a vote of 1-6.
- Following this, the Council voted to sever the existing contract with the Shawnee Area Chamber of Commerce for CVB operations, which was originally dated September 6, 1994. This severance is effective 📅 August 31, 2012.
- Creation of New Convention and Visitors Bureau Entity:
- The Council approved the creation of a new 501c6 tax-exempt corporation to operate the Convention and Visitors Bureau.
- The proposed name for this new entity is "Shawnee Tourism Inc." (or a similar available name).
- The initial board of directors for Shawnee Tourism Inc. will consist of:
- City Manager Brian McDougall
- Commissioner Steve Smith
- Potawatomi Chairman John Barrett
Financial Matters
- The newly established "Shawnee Tourism Inc." 501c6 corporation will be responsible for the administration of the proceeds from the hotel occupancy surcharge, ensuring dedicated funding for tourism promotion and operations.
Agenda Summary Table
| Agenda Item | Description | Outcome |
|---|---|---|
| Discussion, consideration and possible action to determine whether to renew contract with Shawnee Area Chamber of Commerce for operation of a convention and visitors bureau and if so discussion consideration and possible action on amendments to the contract | Consideration of renewing or amending the contract with the Shawnee Area Chamber of Commerce for the Convention and Visitors Bureau. | ❌ Motion to negotiate renewal failed. ✅ Existing contract severed, effective 📅 August 31, 2012. |
| Discussion, consideration and possible action to create a new entity for operation of a convention and visitors bureau and administration of the proceeds of the hotel occupancy surcharge | Creation of a new entity (501c6 corporation) for the Convention and Visitors Bureau, including name and initial board. | ✅ Approved (creation of "Shawnee Tourism Inc." 501c6) |
| Discussion, consideration and possible action to set a special meeting to meet with board of directors or board of trustees for newly created entity for purposes of contracting for the operation of a convention and visitors bureau and arranging for transition of operations | Setting a special meeting to plan the transition and operations of the newly created tourism entity. | ✅ Approved (special meeting set for 📅 August 16, 2012) |
| Adjourn | Formal end of the meeting. | ✅ Approved |