July 20, 2012 City Commission Meeting

Announcements

• 📅 The Municipal Pool is closed until at least Friday, July 20th, due to a significant filtration system malfunction that filled the pool with sand. Staff are working to repair it, hoping to reopen by Saturday, July 21st.
• 💰 The July 2012 Sales Tax Report shows a positive start to the budget year, with sales tax up $61,000 (4.49%) over last year and 2% over budget. Total sales tax received for July was $1,422,363.

Key Decisions & Votes

• Consent Agenda (City Council): The balance of the consent agenda was ✅ Approved.
  • SECDA Minutes (May 17th): Discussion arose regarding a $300 monthly payment to Mike McCormick for IFYR 2012. This specific item was ❌ Deferred for further explanation at the next meeting.
  • Traffic Commission Recommendations: A recommendation for "no parking on Bradley Street" was ❌ Denied. The Traffic Commission had previously denied the staff's recommendation, citing concerns from a developer about burdening future homeowners and the completion of construction.
  • Municipal Pool Design & Construction RFQ: The request for qualifications (RFQ) for the design of the municipal pool was ✅ Approved. A committee, including citizens and staff, will be formed to select an architectural and engineering firm.
• Conditional Use Permit (924 N Harrison - Donceros Tacos): A conditional use permit for Donceros Tacos was ✅ Approved.
• Conditional Use Permit (1415 N Union - One Operator Beauty Parlor): A conditional use permit for a one-operator beauty parlor was ✅ Approved with five conditions as recommended by the Planning Commission.
• Rezoning (4030 N Kickapoo - O'Reilly Automotive Store): The rezoning of property for an O'Reilly Automotive Store from R1 single-family residence to C3 Automotive Commercial and Recreation was ✅ Approved.
• OMRF Lump Sum Payment (Joe Pinio): A lump sum payment from the Oklahoma Municipal Retirement Fund for Joe Pinio was ✅ Approved.
• Granting Easement to ODOT (State Highway 102 Widening): The city ✅ Approved granting easements to the Oklahoma Department of Transportation for the widening of State Highway 102. ODOT will pay $34,400 for the easements and will directly handle compensation for affected leaseholders.
• Shawnee Library Re-roof: The contract for the Shawnee Library re-roof project was ✅ Awarded to Mid-America Roofing and Construction for $158,135, which was significantly under the budgeted amount of $250,000.
• Bryan & Independence Streets Signalization Project: The bid for the Bryan and Independence Streets signalization project was ✅ Awarded to Traffic and Lighting Systems for $198,562.60, well below the budgeted $350,000. The project includes widening Independence for a left-turn lane.
• Cool Bird Lane Hazard Mitigation Project: The contract for the Cool Bird Lane Hazard Mitigation Project, involving terracing a retaining wall for improved sight distance, was ✅ Awarded to CP Integrated for $54,211.30, under the $75,000 budget.
• FY 11-12 Rehab Asphalt Streets Projects: The contract for asphalt street rehabilitation (milling and overlay) was ✅ Awarded to Nash Construction for $589,090. Key streets identified include MacArthur, Acme, Independence, 45th Street, and potentially Bradley Street.
• FY 11-12 Rehab Concrete Streets Project: The contract for concrete street rehabilitation (removal and replacement of deteriorated panels) was ✅ Awarded to All Roads Paving for $387,409.
• Demolition of 217 N Beard: After discussion regarding a request to delay for a mold inspection and the potential value of the building, the motion to proceed with the demolition of 217 N Beard for $43,723 was ✅ Approved.

Financial Matters

• Sales Tax Report: As noted in announcements, sales tax revenue is up, exceeding budget projections.
• Project Bids: Several projects came in under budget, including the Library Re-roof, Bryan & Independence Signalization, and Cool Bird Lane Hazard Mitigation, demonstrating efficient use of funds.
• Financing Budgeted Projects: Discussion was held on whether to begin the financing process for budgeted projects (municipal pool, communication towers). While interest rates are low, projects are not yet ready for construction, and there are concerns about limited bank-qualified financing and potential double closing costs. Staff recommended against rushing financing, as initial design and licensing phases are already funded.

Public Comments

• Rezoning for O'Reilly Automotive Store (4030 N Kickapoo): A resident, Roger McMahan, expressed concerns regarding the proposed O'Reilly store. His main points included:
  • Easement and Fence Location: Confusion and concern over the exact location of O'Reilly's fence relative to his backyard fence and a 7.5-foot easement, fearing insufficient space for utility access.
  • Drainage: Inquired about how storm water requirements would address existing drainage issues in the alleyway behind properties.
  • Right-of-Way: Questioned the location and impact of a required 17-foot additional right-of-way.
  • Staff clarified that O'Reilly's proposed fence would be on their property line, not the easement line, and that an engineered drainage plan would be required. They also noted the 17-foot right-of-way is on Kickapoo Street.
• Water Rationing Plan (Shawnee Municipal Authority Meeting): Citizens have inquired about the water rationing plan, specifically concerning hand watering for simple landscaping, flowers, and shrubs, as well as charity car washes and new sod. Staff acknowledged these concerns and will consider adjustments to the plan and watering schedule.

Agenda Summary Table