July 18, 2012 City Commission Meeting

Announcements

• The next City Commission meeting on 📅 July 2nd may experience quorum challenges due to the holiday week.
• Commissioner Winterringer announced he will be absent from the 📅 July 2nd meeting until early to mid-August due to Army duties.

Key Decisions & Votes

• Rezoning at 2015 N Harrison (Case P09-12): The ordinance to rezone property from CP Planned Shopping to C3 Automotive Commercial and Recreation was ✅ Approved. This allows for future division of the property, though no immediate development plans were presented.
• Shawnee Mission Plaza Section 8 Final Plat (Case S08-12): The final plat for the property at the southeast corner of North Kickapoo and Plaza Drive was ✅ Approved with four conditions.
• Shawnee Bible Church Edition Plats (Cases S09-12 & S10-12): The preliminary and final plats for the property in the 1700 block of East 45th Street were ✅ Approved with four conditions. This plat includes provisions for widening 45th Street and constructing a sidewalk.
• Drought Management Plan Ordinance: An ordinance establishing a drought management plan was ✅ Approved. Concerns were raised regarding the extreme measures of the last condition (below 1060 feet) and the impact of future usage increases. The emergency clause for immediate implementation was ❌ Not moved.
• Independence Street Cleanup Agreement: An agreement with Oklahoma Environmental Inc. for mitigation and cleanup work on Independence Street, west of Center Street, was ✅ Approved. The project is scheduled from 📅 July 15th to August 24th, raising concerns about potential traffic issues with school starting on 📅 August 8th.
• Economic Development & Affordable Housing Resolution: A resolution supporting economic development and affordable housing for the Absentee Shawnee Housing Authority (for development at Bryan and Main) was ✅ Approved.
• FY 2012-2013 City Budget Adoption: The resolution adopting the city's budget for the fiscal year 📅 July 1, 2012, through June 30, 2013, was ✅ Approved with an amendment.
  • Water rate increases will be moved from July 1st to November 1st, 2012, and all future increases will also be effective November 1st.
  • A proposed $100,000 in the city manager's budget for potential new positions was agreed to be set aside until January 2013 for review by the incoming commission.
• Collective Bargaining Agreement (CBA) with Local #3 IUPA (Police): The CBA for 📅 July 1, 2012, through June 30, 2013, was ✅ Approved. Key provisions include:
  • Expanded drug and alcohol testing policy, removing automatic second chances, with positive tests leading to disciplinary action up to termination.
  • Mandatory universal drug testing for all police department employees (union-initiated).
  • Implementation of a light duty policy for injured employees.
  • Extension of the probationary period for new officers.
  • A 4% wage increase recommended by management.
• Collective Bargaining Agreement (CBA) & MOU with Local #206 IAFF (Fire): The CBA and Memorandum of Understanding for 📅 July 1, 2012, through June 30, 2013, were ✅ Approved. Key provisions include:
  • Similar drug testing and workers' compensation light duty policies as the IUPA agreement, with firefighters now subject to random drug testing.
  • Compensatory time for travel to off-duty training (over 75 miles each way).
  • A goal to have at least one firefighter on duty at all times for public services like child safety restraint inspections.
  • A 4% wage increase recommended by management.
• Comprehensive Utility System Master Plan Contract: A contract with Smith Roberts Baldischweiler LLC for the development of a multi-phase comprehensive utility system master plan (covering water treatment, distribution, wastewater treatment, and collection) was ✅ Approved. The contract is for a not-to-exceed amount of 💰 $550,000 over 16 months, plus 45 days for the final report.

Financial Matters

• Sales Tax Report (June 2012): The sales tax report showed a slight increase of $300 compared to the previous year, with a total of 💰 $1,284,871 received. The city met its budgeted 2% increase for the fiscal year, achieving 2.5% overall.
• Bid Openings (Deferred for Review):
  • Shawnee Library Re-roof: Four bids received. The lowest base bid was 💰 $138,200 from Aero Roofing (budgeted 💰 $250,000). Deferred for staff review.
  • Bryan and Independence Streets Signalization Project: Three bids received. The lowest bid was 💰 $198,062.60 from Traffic and Lighting Systems LLC (budgeted 💰 $300,000-$350,000). Deferred for staff tabulation.
  • Cool Bird Lane Hazard Mitigation Project: Three bids received. The lowest bid was 💰 $54,211.30 from CP Integrated Services (budgeted 💰 $75,000). Deferred for staff tabulation.
  • FY 11-12 Rehab Asphalt Streets Project: Four bids received. The lowest bid was 💰 $589,090 from Nash Construction Company (budgeted 💰 $650,000). Deferred for staff tabulation.
  • FY 11-12 Rehab Concrete Streets Project: Six bids received. The lowest bid was 💰 $387,387 from All Roads Paving Inc. (budgeted 💰 $350,000). Deferred for staff tabulation.
  • Demolition of 217 North (Al James Building): Five bids received. The lowest bid was 💰 $43,723 from M&M Wrecking, including asbestos mitigation. Deferred for staff recommendation.
• Fishing Wharf Sale/Removal: Bids for the sale and removal of the fishing wharf and walkways on Shawnee Twin Lake #1 received ❌ No takers. The plan is to include its removal in the bid for a new wharf.

Public Comments

• The "Citizens Participation" agenda item was called, but no citizens came forward to speak.
• During the public hearing for the rezoning of 2015 N Harrison, no one from the public wished to speak.

Agenda Summary Table