Meeting Summary
Announcements
- Emergency Medical Services Week: đ Mayor Linda Peterson proclaimed May 20-26, 2012, as Emergency Medical Services Week, recognizing the vital public service and dedication of EMS teams.
- Memorial Day Ceremony: đ A ceremony will be held at Fairview Cemetery on Monday, May 28, 2012, at 11:00 AM.
- Library Roof Bids: đ Bids for the library roof replacement project are scheduled to go out on May 22, 2012.
- Utility Payment Kiosks: đ Starting July 1, 2012, new kiosks will be available at Homeland stores for utility payments, accepting checks, cash, Visa, Mastercard, and Discover. A convenience fee of $1.50 for cash and $3.50 for credit cards will apply.
Key Decisions & Votes
- Agenda Approval: The meeting agenda was approved.
- Consent Agenda Approval: The consent agenda was approved, with item 2D initially separated for discussion.
- Easement Release (Item 2D): An item to release an easement on a property that was previously misdescribed, and where the city no longer needed the easement, was approved.
- Mineral Rights Lease: An offer from Texoma Land Consultants to lease 1,014.99 mineral acres around the Shawnee Twin Lakes for $200 per acre for a three-year paid-up lease and a 3/16 royalty was approved. This offer was an increase from a previous proposal.
- Lake View Estates Water Line Bids: Bids for the water line replacement project in Lake View Estates were received. Staff recommended deferring the decision to the next meeting for further review, which was approved.
- Airport Authority Consent Agenda: Approval of minutes for the Shawnee Airport Authority was deferred to the next meeting due to missing documents.
Financial Matters đ°
- Expo Center Capital Improvement Funding Request: A presentation was given requesting funding for the remodel of comfort stations at the Expo Center. The project, estimated at $250,000-$275,000, aims to address the poor condition of facilities built in 1989. The Expo Center highlighted its history of fiscal responsibility and contributions from the county for other projects. No immediate vote was taken.
- May 2012 Sales Tax Report: Sales tax receipts for May totaled $1,452,759, marking an 8.6% increase from the previous year and placing the city 2.7% above budget year-to-date.
- Delinquent Sales Tax Discussion: Commissioners discussed strategies to address delinquent sales tax payers and the potential for a business licensing ordinance to improve collections. City staff noted that while ordinances exist for prosecution, dedicated staff time is needed for enforcement, which is not currently budgeted. Commissioners urged moving forward with a licensing ordinance.
- Healthy Communities Grant: The city received a $10,000 grant to support the walking track project.
Public Comments
- Conditional Use Permit Enforcement: Resident Jack Smith raised concerns regarding a Conditional Use Permit (CUP) approved in April 2010 for a temporary mobile home. He stated that the conditions for construction of a permanent home and removal of the mobile home had not been met, negatively impacting his property value. The Commission acknowledged the concern and committed to following up with staff.
Agenda Summary Table
| Agenda Item | Description | Outcome |
|---|---|---|
| Consider approval of agenda | Approval of the meeting's agenda. | â Approved |
| Consider approval of consent agenda | Approval of routine administrative items. | â Approved (minus 2D) |
| Consider approval of consent agenda item 2D | Release of an easement on a misdescribed property. | â Approved |
| Citizens participation | Public comments on local issues. | Noted |
| Mayor's proclamation Emergency Medical Services Week May 20th to 26th, 2012 | Official recognition of EMS Week. | â Accepted |
| Presentation of United Way of Pottawatomie County Community Survey 2011 | Presentation of survey findings on community needs and pride. | Noted |
| Presentation of capital improvement projects funding request for Shawnee's Civic and Cultural Development Authority | Request for funding to remodel Expo Center comfort stations. | Noted |
| Consider offer from Texoma Land Consultants to lease mineral rights on attractive property the city owns in the Shawnee Twin Lakes area | Offer to lease mineral rights for oil and gas exploration. | â Approved |
| Acknowledge sales tax report received May 2012 | Review of the city's sales tax revenue. | Noted |
| Bids | Review of bids for city projects. | No bids presented |
| New business | New items for discussion. | No new business |
| Administrative reports | Updates from city administration on ongoing projects and initiatives. | Noted |
| Commissioners comments | Comments and requests from city commissioners. | Noted |
| SMA: Consider approval of consent agenda | Approval of routine administrative items for the Municipal Authority. | â Approved |
| SMA: Consider bids for water line in Lake View Estates | Review of bids for water line replacement project. | âŠī¸ Deferred |
| SMA: Sale and removal of fishing wharf and walkways | Discussion on the removal of an old fishing wharf at Twin Lake #1. | âŠī¸ Deferred for re-advertisement/bid for removal |
| SMA: New business | New items for discussion for the Municipal Authority. | No new business |
| SAA: Consider approval of consent agenda | Approval of routine administrative items for the Airport Authority. | âŠī¸ Deferred |
| SAA: New business | New items for discussion for the Airport Authority. | No new business |