City Commission Meeting

May 8, 2012 City Commission Meeting

Tuesday, May 8, 2012 Shawnee, OK
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Meeting Summary

City Council Meeting Summary – May 5, 2008

📅 Announcements & Upcoming Events

  • Police Week: 📅 May 11th – 17th, 2008, was proclaimed to honor law enforcement officers.
  • Click It or Ticket Enforcement: The "Click It or Ticket" enforcement mobilization will run from 📅 May 19th to June 1st.
  • Treatment Centers Ordinance Public Hearings:
    • A special Planning Commission meeting will be held on 📅 Thursday, May 15th, at 1:30 PM (or 1:00 PM) in the City Council chambers for public input.
    • The City Council will hold a final review and another public hearing on 📅 May 19th.
  • Oklahoma Aerospace Summit: Scheduled for 📅 June 23rd – 24th.
  • Golf and Stripper Fish Tournament: Set for 📅 June 4th, 5th, and 6th.
  • Huey Helicopter Visit: Three Vietnam-era Huey helicopters will stop at the Shawnee airport on 📅 Sunday, May 18th, from 10:00 AM to 12:00 PM.
  • Airport Fly-in: An airport fly-in event is scheduled for 📅 June 14th.
  • Landfill Extended Hours: Starting 📅 Memorial Day, the landfill will be open every Saturday for half a day.

Key Decisions & Votes

  • Appointment of Vice Mayor: Commissioner Pam Stevens was ✅ approved as the new Vice Mayor.
  • Agenda Approval: The agenda was ✅ approved with a modification to move the bid opening items (originally #19) to be discussed after item #11.
  • Consent Agenda Items:
    • Minutes from April 21st Meeting (3B): ✅ Approved after clarification regarding brick pricing for a memorial project and the wording "former veteran."
    • Animal Shelter Services Agreement with Tecumseh (3P): ✅ Approved after clarification on monthly billing responsibilities, which will be handled by the Police Department's support services administrator.
    • Lakeside Lease Transfer – Lot 14 Magnino ATRA (S1): 🔄 Deferred to the 📅 May 19th meeting as the involved parties' financing was not yet ready.
    • Lakeside Lease Transfer – Lot 1 Magnino ATRA (S3): ✅ Approved after confirmation that the cabin on the lot had been demolished and the lot cleared.
  • Majestic Dominion Properties PUD (P12-08): A revised Planned Unit Development (PUD) for a mixed-use commercial, office, and residential project on Harrison north of Transportation Parkway was ✅ approved. This approval included 8 technical conditions and 4 specific use restrictions: a bus terminal will not be allowed in Track 1, and mini storage, animal hospitals, and pet shops will not be allowed in Track 2 (residential adjacent area).
  • Majestic Dominion Properties Preliminary Plat (S15-08): The preliminary plat for the Majestic Dominion development was ✅ approved with 10 technical considerations and a variance granted for a 700-foot cul-de-sac, exceeding the standard 500-foot limit.
  • Brian Street Development PUD (P13-08): An amended PUD for a residential, assisted living, and medical-related commercial development at the northwest corner of Independence and Bryant was ✅ approved. This included 4 technical conditions, notably requiring resolution of flood plain issues, prohibiting parking on the main private drive, and ensuring utility boxes are visually hidden.
  • Brian Street Development Preliminary Plat (S16-08): The preliminary plat for the Brian Street Development was ✅ approved with 5 technical considerations.
  • Property at 1316 East Bay Demolition: The administrative order for demolition was ✅ upheld and approved, as the property owner agreed to demolish the house. A permit must be obtained within 10 days, and demolition completed within 30 days of permit issuance.
  • Reducing Tap Fee for First Church of God: A request to reduce the water tap fee for the First Church of God was ✅ approved. The fee was reduced from $20,066 (development fee) to $6,542 (4-inch tap rate), based on the interpretation that the higher fee was intended for large-scale developers creating multiple lots, not a single entity like a church.
  • Nonpartisan General Election Ordinance: An ordinance calling for nonpartisan general and general runoff elections for the offices of Mayor and Commissioners of Wards 2, 3, and 4 was ✅ approved.
  • Emergency Election Ordinance: An emergency ordinance declaring the nonpartisan general election ordinance an emergency was ✅ approved to ensure timely implementation.

💰 Financial Matters

  • Paving Project Bids Exceed Budget: Bids for three major paving projects significantly exceeded their budgeted amounts:
    • Rosa Street Paving Project: Budgeted $395,000; bids received were $551,341 and $636,120.
    • Broadway Street Paving Project: Budgeted $495,000; bids received were $542,221.50 and $619,387.50.
    • Rehab Asphalt Streets Paving Project: Budgeted $1,188,968; bids received were $1,243,92.50 and $1,416,195.
    • All three paving projects were 🔄 deferred to the 📅 May 19th meeting for further review. Staff was directed to provide a cost breakdown per street for the Rehab Asphalt Streets project and to consider removing the Airport Drive section (estimated at $398,820) to manage the budget.
  • First Church of God Tap Fee: The discussion centered on reducing a 💰 $20,066 tap fee to 💰 $6,542. This fee contributes to retiring the debt for the Granada waterline improvement district, which was 100% funded by property owners in that district.
  • Economic Development Foundation Funding: The Shawnee Economic Development Foundation (SEDF) presented its annual report and requested an increase in annual funding from 💰 $100,000 to $196,000 to expand its staff. SEDF also announced a private sector fundraising campaign with a goal of 💰 $480,000 to $600,000 over five years.
  • Solid Waste Disposal Service: The spring cleanup incurred no additional cost to the city, as it is covered by residents' regular trash bills. The fall cleanup, however, is optional and charged to the city by the ton. This year's spring cleanup saw increased tonnage but decreased city labor costs due to creative partnerships and community involvement.

Public Comments

  • No citizens spoke during the designated "Citizens Participation" section.
  • During discussions on the proposed ordinance for treatment centers, it was noted that citizens had previously expressed strong concerns about such facilities being located in residential neighborhoods.
  • Concerns regarding flood plains and drainage were raised by residents during the public hearing for the Brian Street Development PUD.

Agenda Summary Table

Agenda Item Description Outcome
1. Commission and appointment of a Vice Mayor for Article 3, Section 6 of the City Charter. Appointment of a new Vice Mayor for the City Commission. ✅ Approved
2. Consider approval of agenda. Approval of the meeting agenda with a requested change to move bid openings (Item 19) earlier. ✅ Approved
3. Consider approval of consent agenda. Approval of routine items on the consent agenda. ✅ Approved
3B Minutes from April 21st meeting. Review and approval of minutes from the previous meeting. ✅ Approved
3P Agreement with Tecumseh for animal shelter services. Agreement for animal shelter services with the City of Tecumseh. ✅ Approved
S1 Lakeside lease transfer, Lot 14 Magnino ATRA. Transfer of a lakeside lease for Lot 14 Magnino ATRA. 🔄 Deferred
S3 Lakeside lease transfer, Lot 1 Magnino ATRA. Transfer of a lakeside lease for Lot 1 Magnino ATRA. ✅ Approved
4. Citizens participation. Opportunity for citizens to address the City Council. No public speakers
5. Proclamations. Official declarations by the Mayor. ✅ Accepted
6. City Manager presentation to Employee of the Month, Chris Thomas. Recognition of an outstanding city employee. ✅ Accepted
7. Review and discuss a proposed ordinance requiring a special use permit for all treatment centers, defining treatment centers, and assigning zoning classifications with the conditional use permit. Discussion on a new ordinance to regulate treatment centers, requiring special use permits and specific zoning. 🔄 Deferred
8. Public hearing and consider an ordinance for a Planned Unit Development (PUD) of Majestic Dominion Properties, a revised PUD of Howard E. Tommy Enterprises for property located on Harrison north of Transportation Parkway. (Case P12-08) Consideration of a revised PUD for a mixed-use development including commercial, office, and residential. ✅ Approved
9. Consider approval of the preliminary plat for Majestic Dominion for property located on Harrison north of Transportation Parkway. (Case S15-08) Approval of the preliminary plat for the Majestic Dominion development. ✅ Approved
10. Public hearing and considered an ordinance for a Planned Unit Development of Brian Street Development and amended PUD Fiddler Properties for property located at the northwest corner of Independence in Brian. (Case P13-08) Consideration of an amended PUD for a residential and medical-related commercial development. ✅ Approved
11. Consider approval of the preliminary plat for Brian Street Development for property located on the northwest corner of Independence and Bryant. (Case S16-08) Approval of the preliminary plat for the Brian Street Development. ✅ Approved
12. Review progress on property located at 1316 East Bay and consider upholding administrative order for demolition. Update on a property deemed for demolition and consideration of the administrative order. ✅ Approved
13. Presentation from the Shawnee Economic Development Foundation. Annual report and update on economic development activities and funding requests. ✅ Accepted
14. Presentation of suggested revisions to the city ordinances related to the Twin Lakes and their contiguous land. Overview of proposed changes to ordinances governing the Twin Lakes area. ✅ Accepted
15. Update on solid waste disposal service from Tony Gray. Report on the city's trash disposal service, polycart implementation, and spring cleanup results. ✅ Accepted
16. Consider reducing the tap fee for the First Church of God. Request to reduce a water tap fee for a church development. ✅ Approved
17. Consider an ordinance calling for a nonpartisan general election and general runoff election for the offices of Mayor and Commissioners of Wards 2, 3, and 4, establishing dates for filings and elections, establishing qualifications of candidates, and providing for set elections to be conducted by the Pottawatomie County Election Board. Ordinance to schedule and manage upcoming city elections. ✅ Approved
18. Consider an emergency ordinance declaring the ordinance calling for a nonpartisan general election and general runoff election for the offices of Mayor and Commissioners of Wards 2, 3, and 4, establishing dates for filings and elections, establishing qualifications of candidates, and providing for set elections to be conducted by the Pottawatomie County Election Board, an emergency. Emergency declaration for the election ordinance to ensure timely implementation. ✅ Approved
19A Rosa Street paving project, Kickapoo to Ione. Review of bids for the Rosa Street paving project. 🔄 Deferred
19B Broadway Street paving project, Highland to 7th. Review of bids for the Broadway Street paving project. 🔄 Deferred
19C Rehab asphalt streets paving project. Review of bids for a multi-street asphalt rehabilitation project. 🔄 Deferred
20. New Business. Opportunity to introduce new items for discussion. No new business
21. Administrative Reports. Updates from city administration. ✅ Accepted
22. Commissioner's Comments. Opportunity for commissioners to share remarks. ✅ Accepted
23. Adjournment. Formal end of the meeting. ✅ Approved
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