May 8, 2012 City Commission Meeting

City Council Meeting Summary – May 21, 2007

📅 Announcements

• Budget Hearing: The final public hearing and adoption of the FY 2007-2008 budget is scheduled for 📅 June 4th.
• Downtown Shawnee Contract Review: Action on the Downtown Shawnee contract will be taken prior to final budget approval on 📅 June 4th.
• Tort Claim Deferral: The tort claim of Miss Lizzy's Home Rentals has been deferred to the 📅 June 4th meeting.
• Building & Fire Codes Work Session: A work session to discuss updating building and fire codes (from 2003 to 2006 International Code) will be held on 📅 June 25th.

Key Decisions & Votes

• Cable Permit with Allegiance Communications: The agreement to operate and maintain a cable television system was ✅ Approved as amended. Amendments included changing the notice recipient from "Mayor" to "City Manager" and adding Fire Station #3 and the Public Works building to the list of cable connections. The committee successfully negotiated for Public, Education, and Government (PEG) channels for City Connect and some program funding.
• Tourism Advisory Committee Amendment: A resolution was ✅ Approved to amend Resolution #5996, replacing the Heart of Oklahoma Exposition Center Manager with a Trust Designee (Marketing Director) on the Tourism Advisory Committee.
• Shawnee Airport Trail Expansion Design: An agreement with Howard Fairbang Site Design Incorporated for design services for the Airport Trail Expansion Project was ✅ Approved. This project, funded by a ~$250,000 grant and a ~$50,000 city match, includes extending the trail to St. Gregory's, bringing existing sections to ADA compliance, and lighting improvements.
• Kaboo Run Addition Improvements: The acceptance of Kaboo Run Addition improvements and the placement of maintenance bonds into effect were ✅ Accepted.
• Temporary Suspension of Tap Fee Increases: The Council ✅ Approved the temporary suspension of tap fee increases set out in Ordinance #2289 NS (enacted November 20, 2006). Fees will revert to previous levels while staff conducts further research and gathers stakeholder input on tap, connection, inspection, and impact fees.
• Pump Tanker Bid Award: The bid for a pump tanker was ✅ Awarded to Chief Fire and Safety Company for 💰 $274,800, funded by County sales tax.

💰 Financial Matters

• FY 2007-2008 Proposed Budget: A public hearing was held for the proposed budget. Key adjustments and discussions included:
  • General Fund: Adjusted to $43,461 (from $83,461) due to a $40,000 transfer to the Airport Authority.
  • Shawnee Municipal Authority: Fund balance restated to $931,719.
  • Airport Authority: Received an additional $25,000 transfer from Economic Development to ensure compliance, bringing its new balance to approximately $14,000.
  • Downtown Shawnee: A $32,000 plug number was included in Economic Development for Downtown Shawnee, pending contract review.
  • Budget Clarity: Concerns were raised regarding the clarity of transfers between funds in the budget document.
  • Airport Authority Deficit: Discussion about the Airport Authority potentially closing the current fiscal year (FY06-07) with a negative balance; staff will investigate if a current year transfer is needed.
  • Hotel/Motel Tax: A fund balance accumulating from administrative fees for Hotel/Motel tax was noted, with a suggestion to transfer these funds to the General Fund to cover administrative costs.
  • Kapoo 45th I-40 Project: The $249,418 budgeted for this project will cover decorative lighting and a $59,000 invoice for underground utility relocation (an "enhancement" not covered by ODOT).
  • Budget Corrections: Several minor corrections were noted, including updating dates to "07-08" and correcting a typo in the General Fund budget on page 1 (from $5 million to $15 million).
  • OBU University Street Project: The $80,000 allocated for this project is a rollover, but its completion status is unclear.

Administrative Reports

• Emergency Management Director's Report (Don Lynch):
  • Provided an update on the community warning siren system, clarifying that sirens are for outdoor alerts and recommending indoor warning systems (radio, TV, NOAA Weather Radio) for residents.
  • Stated that sirens are activated once per storm and no "all clear" is sounded.
  • Announced plans for central Oklahoma emergency managers to standardize siren usage and testing across communities.
  • Detailed upcoming "growl tests" and decibel meter measurements to assess siren effectiveness and inform future relocation or additional siren needs.
• City Manager's Report:
  • ODOT Meeting (Bell & Ferrell Interchange): Reported on a productive meeting with ODOT engineers and community members regarding the interchange. ODOT will conduct studies based on community input on appropriate times, and the city is willing to build and maintain a traffic light.
  • Twin Lakes Recreation: Discussed the rising lake levels (due to rain and AOCA water) and the current restriction to shore and dock fishing. The City Manager expressed discomfort with allowing non-motorized boating due to a lack of rescue capabilities.
  • Lake Cleanup: Concerns were raised about cleaning the lake channel of debris (e.g., air conditioners). Public Works will coordinate with Judge Combs to utilize community service workers for cleanup efforts around 📅 June 1st.
  • The City Manager will consider placing an agenda item for a public hearing to gather public input on allowing activities like swimming and non-motorized boating on the Twin Lakes, and to explore best practices from other lakes.

Agenda Summary Table