January 3, 2012 City Commission Meeting

Announcements

• Taryn Bailey Day was proclaimed for 📅 December 19, 2011, recognizing 11-year-old Taryn Bailey for his "Biking for Hope" initiative, which raises money for the Hope House. Taryn announced his goal to raise $3,000 in 2012, with an event planned for 📅 May 19, 2012.
• The public hearing for the Kickapoo Tribe annexation (Agenda Item 5) has been ➡️ deferred to the 📅 January 17, 2012, meeting.
• The City Commission, Shawnee Municipal Authority (SMA), and Shawnee Airport Authority (SAA) meetings scheduled for 📅 January 3, 2012, have been ✅ cancelled. The next regular meeting will be 📅 January 17, 2012.
• The Economic Impact Study for the proposed Regional Sports Complex (Agenda Item 6) will be posted on the city's website within the next few days. Questions can be directed to staff or the OSU researcher, who is available for the 📅 January meeting.
• Several bid considerations (Agenda Items 13a, 13b, 13c, 13e) have been ➡️ deferred to the 📅 January 17, 2012, meeting for further staff review and equipment demonstration.

Key Decisions & Votes

• Cottage Park Final Plat: The final plat for Cottage Park (Landis Engineering LLC, 1700 N Kickapoo) was approved ✅. Staff and the Planning Commission recommended approval, noting compliance with subdivision regulations and compatibility with upcoming Kickapoo Street improvements. All three previously mentioned conditions have been satisfied.
• Heart of Oklahoma Expo Center Property Conveyance & Lease Amendment:
  • The City accepted ✅ the conveyance of property currently leased to or occupied by the Shawnee Civic and Cultural Development Authority (SCCDA) for the Heart of Oklahoma Expo Center from the Shawnee Municipal Authority (SMA). This action consolidates ownership under the City.
  • An amendment to the lease covering this property was approved ✅. The amended lease now includes all areas in use by the Expo Center (over 90 acres) and fixes a new expiration term for 📅 2028, ensuring all property is under one unified lease.
• Dean Weigant Park Playground Unit: The purchase of a new playground unit for Dean Weigant Park from Miracle Recreation for $111,786.87 💰 was approved ✅. Although not the lowest bid, staff recommended Miracle Recreation due to their familiarity with the company, the unit's superior ADA accessibility, better layout for congestion, and the potential for future integration of a security system. The lowest bid did not meet specifications.
• Shawnee Lake #1 Intake Valve Repair: Authorization was approved ✅ for Urban Contractors to repair the intake valves at Shawnee Lake #1 at a cost of $51,800 💰. Urban Contractors had previously inspected the valves. The original installation (2006) was by a defunct company and no longer under warranty. This is considered a repair, not new construction, allowing for a non-competitive bid.
• Insta-Valve Purchase: Staff was authorized ✅ to purchase 22 Insta-Valves for $62,539.20 💰 (with discount) to be installed in areas where valves are needed. These valves are an accessory for existing equipment.

Financial Matters

• Economic Impact Study for Regional Sports Complex: The study presented by Oklahoma State University detailed significant potential financial impacts:
  • Construction: Estimated to generate $6.6 million 💰 in labor income and 214 jobs (one-time impact).
  • Annual Tournaments (assuming 17 baseball, 2 soccer): Projected annual output between $1.8 million and $4 million 💰, supporting 22 to 61 jobs, and generating $637,000 to $1.3 million 💰 in labor income.
  • Visitor Spending: Estimated at $68,000 to $155,000 💰 per baseball tournament and $311,000 to $705,000 💰 per soccer tournament.
  • City Sales Tax Revenue: Could collect between $41,000 and $94,000 💰 annually (at current 3.5% rate).
  • Lodging Revenue: Estimated at $26,000 💰 per baseball tournament and $30,000 💰 per soccer tournament.
  • Annual operation and maintenance costs for the park are estimated at $340,000 💰.
• Emergency Management Performance Grant: The City accepted ✅ a subgrant contract for $44,834 💰 from the State Emergency Management Agency. This grant helps offset the administrative costs of the city's emergency management program, matching last year's funding level.
• Dean Weigant Park Playground Funding: The $111,786.87 💰 for the new playground unit is funded from the capital budget, which allocated $120,000 💰 for this purpose.
• Shawnee Lake #1 Intake Valve Repair Funding: The $51,800 💰 for the valve repair will be sourced by moving funds from other projects.
• Insta-Valve Purchase Funding: The $62,539.20 💰 for the Insta-Valves will come from the water rehab and capital accounts.
• Surplus Property Sales: Resolutions were approved ✅ to declare a fishing dock on Lake #2 and playground equipment at Dean Weigant Park as surplus. The fishing dock will be advertised for sealed bids, while the playground equipment will be scrapped/recycled due to liability and inability to find parts.

Public Comments

• During the "Citizens Participation" agenda item, no citizens came forward to speak.

Agenda Summary Table