May 19, 2025 City Council Meeting

📅 Announcements

• Emergency management is monitoring severe weather in the area.
• National Bike Month was proclaimed for 📅 May 2025, encouraging bicycling for transportation, recreation, and health.
• City Hall will be closed on 📅 Monday, May 26th, in observance of Memorial Day. Trash and recycling services will run on their regular schedule.
• The Stillwater Art Integration Year 2 contest is open, with the theme "Stillwater Strong." Community members can submit designs at stillwater.gov/art.
• Save the date for Fly Day Friday Food Trucks on 📅 June 13th, from 11 AM to 2 PM, at Stillwater Regional Airport (1818 Right Drive).
• The Juneteenth Celebration will be held on 📅 Saturday, June 21st, from 11 AM to 2 PM, at Southern Woods Park, featuring games, music, free food, and entertainment. More information at visitstillwater.org/swocommunityunited.
• City Hall will be closed on 📅 Wednesday, June 19th, in observance of Juneteenth. Trash, recycling, and yard waste will be collected as usual.
• A downtown traffic signal study is underway on Main Street at 7th, 8th, and 9th Avenues. Data has been collected, and a trial with flashing lights to simulate four-way stops will be conducted soon to evaluate impacts on safety and efficiency.
• Candy Starring, Assistant City Manager and Finance Director, announced her retirement from the city at the end of the month. Bill Milis will lead the department.

Key Decisions & Votes

• Consent Docket (City Council): The consent docket, which includes routine administrative items, was ✅ Approved by a vote of 4-0.
• Map Amendment to Rezone 1017 and 1023 South Husband Street (CC-25-80): The council considered a request to rezone properties from two-family residential (RT) to commercial business (CB). The applicant intends to develop 13 residential units (11 single-family, 2 studio apartments), which requires the higher density allowed by commercial zoning due to limitations in current residential and planned unit development (PUD) codes.
  • Outcome: The council ✅ Approved the map amendment to rezone the properties to Commercial Business (CB) by a vote of 4-0, accepting the Planning Commission's recommendation.
• Proposed Operating Budget for Fiscal Year 2025-2026 (CC-25-81): Following a public hearing, the council considered the proposed budget. One change was noted: an increase of $140,000 to the CEDA destination marketing fund for the Visit Stillwater contract.
  • Outcome: The council ✅ Approved to direct staff to proceed with the adoption of the budget by resolution at the June 2nd meeting by a vote of 4-0.
• Awarding General Obligation Limited Tax Bond Series 2025 ($8,750,000): Councilor Clark recused himself from this item. The council considered bids for the bond series, which had its rating reaffirmed at AA-. TD Securities was identified as the lowest and best bidder with a True Interest Cost (TIC) of 3.850777%. These bonds are related to the animal welfare project.
  • Outcome: The council ✅ Approved to award the bond series to TD Securities by a vote of 3-0.
• Resolution CC-2025-7: Issuance of General Obligation Limited Tax Bond Series 2025 ($8,750,000): This resolution formally authorizes the issuance of the debt. Funds are anticipated to close on June 27th.
  • Outcome: The resolution was ✅ Approved by a vote of 3-0.
• Ordinance 3570 (First Read): Rezone 1017 and 1023 South Husband Street: This ordinance formalizes the rezoning approved earlier in the meeting.
  • Outcome: The ordinance was ✅ Advanced to its second reading by a vote of 4-0.
• Ordinances 3568 and 3569 (Second Read - Drainage Code Provisions): Staff recommended tabling these ordinances to allow for further public communication regarding the drainage code provisions.
  • Outcome: The ordinances were Tabled to the June 16th meeting.

💰 Financial Matters

• Fiscal Year 2025-2026 Proposed Operating Budget: The budget includes an increase of $140,000 for the Visit Stillwater contract within the CEDA destination marketing fund. The council approved moving forward with its adoption.
• General Obligation Limited Tax Bond Series 2025: The city awarded $8,750,000 in bonds to TD Securities at a True Interest Cost (TIC) of 3.850777%. These funds are designated for the animal welfare project and are expected to be available by June 27th.
• Water Supply and Treatment Project Updates (Stillwater Utilities Authority):
  • Finished Water Pump Station: This $30 million project, partially funded by ARPA with the remainder from utility rates, is approximately 50% complete and on time and budget. It is designed for 24 million gallons per day (MGD) with accommodations for 30 MGD.
  • Chemicals Project: This $28 million construction project (excluding design costs) is about 10% complete and on time and budget. It is designed for 18 MGD with accommodations for 24 MGD.
  • Lake McMurtry Pipeline (Secondary Water Source): This critical project, estimated to save ratepayers $100 million compared to a second Call Lake line, is 60% through its design phase. Land acquisition is expected to begin in the fall, with construction starting in spring 2026 and the line in service by January 2028. It is designed for 24 MGD with accommodations for 30 MGD, enhancing water resiliency and enabling "peak shaving."
  • Overall Water Treatment Plant Expansion: The estimated total cost for all phases of water supply and treatment projects, including future expansion, new filters, a second clearwell, and a solution for PFAS, is projected to be 💰 $210 million+. The city has secured approximately $9.5 million in grants (plus $2 million in ARPA funds for design) so far, but future funding will heavily rely on long-term, ratepayer-funded loans.

Public Comments

• Map Amendment to Rezone 1017 and 1023 South Husband Street (CC-25-80):
  • Steven Ghost (Project Engineer): Representing the applicant, Mr. Ghost explained that the proposed residential development's density (13 units) is not feasible under the current two-family residential (RT) zoning or a Planned Unit Development (PUD) due to minimum lot size requirements. Commercial Business (CB) zoning is the only viable option. He addressed parking concerns, stating that proposed parallel parking along Husband Street would be inset into green space to maintain a 26-foot clear street width for emergency access and general circulation.
  • Corey Williams (Applicant, Progressive Development): Mr. Williams acknowledged the unusual request to rezone for commercial use to facilitate residential development, noting that current city code doesn't adequately support such projects. He assured the council that while commercial zoning allows for various uses (e.g., vape shop), the economics of the area and his existing investments (including 11 renovated residential structures and businesses like Stonecloud Brewery) make undesirable commercial development highly unlikely. He confirmed the conceptual plan for 13 units is drawn to scale and modeled after successful mixed-use developments in Edmond.
  • Janet Rogers (Resident): Ms. Rogers, who lives across the street from the proposed area, expressed strong concerns about the density of 13 units on what are currently two lots. She cited "horrible" parking issues at a similar development in Edmond and worried about increased parking congestion on South Husband Street, especially after recent "no parking" restrictions on the east side. She also questioned whether the older infrastructure in the area could handle the increased demand.

Agenda Summary Table

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1. Announcements

• 📅 National Bike Month: Mayor William Joyce proclaimed May 2025 as National Bike Month and Bicycle Safety Month in Stillwater. Residents are encouraged to participate in local events, promote bicycle safety, and share the road. Shelby Keller, Chair of the Bicycle and Pedestrian Ad Hoc Committee, thanked the Council for their continued support in promoting healthy lifestyles and youth programs.
• Downtown Traffic Signal Study: The city is studying traffic signals at 7th, 8th, and 9th Avenues on Main Street to improve safety and efficiency. Data has been collected, and a trial with flashing lights to simulate four-way stops will be conducted soon. Results will be reported to the City Council and community.
• 📅 Memorial Day Closure: City Hall will be closed on Monday, May 26th, in observance of Memorial Day. Trash and recycling services will run on their regular schedule.
• Stillwater Art Integration Program: Year two of the utility box art program is kicking off with the theme "Stillwater Strong." Community members are invited to submit designs at stillwater.gov/art.
• 📅 Fly Day Friday Food Trucks: Join for food trucks on June 13th, from 11 AM to 2 PM, at Stillwater Regional Airport (1818 Right Drive).
• 📅 Juneteenth Celebration: Stillwater Community United will host a Juneteenth celebration at Southern Woods Park on Saturday, June 21st, from 11 AM to 2 PM. All community members are invited for games, music, free food, and entertainment. More information at visitstillwater.org/swocommunityunited.
• 📅 Juneteenth City Hall Closure: City Hall will be closed on Wednesday, June 19th, in observance of Juneteenth. Trash, recycling, and yard waste will be collected as usual.
• Retirement Announcement: Candy Starring, Assistant City Manager and Finance Director, announced her retirement from the city at the end of the month. Bill Milis will lead the department.

Key Decisions & Votes

• Consent Docket: The City Council ✅ Approved the consent docket by a vote of 4-0.
• Map Amendment to Rezone 1017 and 1023 South Husband Street (CC-25-80): The Council considered a request to rezone two properties from two-family residential (RT) to commercial business (CB). The applicant, Progressive Development, presented a conceptual plan for 13 residential units (11 single-family, 2 studio apartments), stating that the current RT zoning does not allow for the desired density, and a Planned Unit Development (PUD) was not feasible due to lot size minimums. Commercial Business (CB) zoning would allow for this type of development.
  • Discussion: Concerns were raised by a resident regarding potential parking issues and the capacity of existing infrastructure. Council members acknowledged that approving the rezoning to CB would allow for any commercial use permitted in that district, not just the proposed residential project, but noted the area's comprehensive plan calls for commercial uses and its proximity to existing commercial development. Staff confirmed no development application for the specific project has been filed or reviewed.
  • Outcome: The Council ✅ Approved the map amendment to rezone the properties to Commercial Business (CB) by a vote of 4-0, accepting the Planning Commission's recommendation.
• Proposed Operating Budget for Fiscal Year 2025-2026 (CC-25-81): Following a public hearing, the Council considered the proposed budget.
  • Outcome: The Council ✅ Approved to direct staff to proceed with the adoption of the budget by resolution at the June 2nd meeting by a vote of 4-0.
• Awarding General Obligation Limited Tax Bond Series 2025 ($8,750,000): Councilor Clark recused himself. The Council reviewed bids for the bond series, which had its rating reaffirmed at AA-. TD Securities was identified as the lowest and best bidder.
  • Outcome: The Council ✅ Approved to award the bond series to TD Securities at a True Interest Cost (TIC) of 3.850777% by a vote of 3-0.
• Resolution CC-2025-7: Issuance of General Obligation Limited Tax Bond Series 2025 ($8,750,000): This resolution formally authorizes the issuance of the debt for the animal welfare project.
  • Outcome: The resolution was ✅ Approved by a vote of 3-0.
• Ordinance 3570 (First Read): Rezone 1017 and 1023 South Husband Street: This ordinance formalizes the rezoning approved earlier in the meeting.
  • Outcome: The ordinance was ✅ Advanced to its second reading by a vote of 4-0.
• Ordinances 3568 and 3569 (Second Read - Drainage Code Provisions): Staff recommended tabling these ordinances to allow for further public communication.
  • Outcome: The ordinances were Tabled to the June 16th meeting.

💰 Financial Matters

• FY2025-2026 Proposed Operating Budget: The proposed budget includes a $140,000 increase to the CEDA destination marketing fund for the Visit Stillwater contract.
• General Obligation Limited Tax Bond Series 2025: The City awarded $8,750,000 in bonds to TD Securities with a True Interest Cost (TIC) of 3.850777%. These funds are designated for the animal welfare project, with closing anticipated on June 27th.
• Water Supply and Treatment Project Updates (Stillwater Utilities Authority):
  • Finished Water Pump Station: This $30 million project is approximately 50% complete and is on time and budget. It is partially funded by ARPA, with the remainder coming from utility rates. The station is designed for 24 MGD, with accommodations for future expansion to 30 MGD.
  • Chemicals Project: This $28 million construction project (excluding design costs) is about 10% complete and is on time and budget. It is designed for 18 MGD, with accommodations for future expansion to 24 MGD.
  • Lake McMurtry Pipeline (Secondary Water Source): This project, which will provide a crucial secondary water source for resiliency and peak shaving, is 60% through its design phase. It is estimated to save ratepayers $100 million compared to building a second Call Lake line. Land acquisition is expected to begin in the fall, with construction starting in spring 2026 and the line anticipated to be in service by January 2028. It is designed for 24 MGD, with accommodations for 30 MGD.
  • Overall Water Treatment Plant Expansion: The total estimated cost for all phases of water supply and treatment projects, including future plant expansion, new filters, a second clearwell, and a solution for PFAS, is projected to be 💰 $210 million+. The city has received approximately $9.5 million in grants (plus $2 million in ARPA funds for design) to date, but future funding will largely rely on long-term, ratepayer-funded loans.

Public Comments

• Map Amendment to Rezone 1017 and 1023 South Husband Street (CC-25-80):
  • Steven Ghost (Project Engineer for applicant): Explained that the proposed 13-unit residential development requires commercial zoning due to density limitations in current residential codes. He clarified that proposed parallel parking along Husband Street would be inset to maintain clear street width for traffic and emergency vehicles.
  • Corey Williams (Applicant, Progressive Development): Stated that while commercial zoning allows various uses, the economic realities of the area and the applicant's significant existing investments make undesirable commercial development unlikely. He confirmed the project's design is to scale and inspired by successful mixed-use developments in other cities.
  • Janet Rogers (Resident): Expressed concerns about the high density of 13 units on the two lots, citing negative experiences with parking at similar developments in Edmond. She worried about exacerbating existing parking problems on South Husband Street and the strain on the area's older infrastructure.

Agenda Summary Table

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